Executive Support Analyst II

IMDiversity; Alexandria (VA); On-site; USD 58,000 - 103,000; Full time

Job summary

The City of Alexandria is seeking a Management Analyst II to support the Director of Transportation & Environmental Services in Alexandria, VA. The role involves complex calendar management, coordinating meetings with senior leaders and stakeholders, and preparing executive materials with discretion and accuracy.

You will develop briefing materials, manage communications, and drive cross‑departmental initiatives while ensuring timelines and deliverables are met in a fast‑paced environment.

Qualifications

• Mastery of executive calendar management and calendar coordination.
• Strong organizational and written/verbal communication skills.
• Discretion and integrity handling confidential information.
• Experience coordinating materials through multiple review levels.
• Familiarity with public administration and city processes.

Responsibilities

• Manage the Director’s calendar, prioritizing competing demands and confidential matters.
• Coordinate meetings and briefings with executive leadership and stakeholders.
• Prepare briefings, talking points, and materials for events and meetings.
• Draft and format documents, reports, and presentations with accuracy.
• Track milestones, deliverables, and deadlines across departments.

Skills

Executive calendar management

Organization

Communication skills

Confidentiality

Public administration experience

Microsoft Office Suite

Education

Four-Year College Degree

Tools

Microsoft Office Suite

Job description

The City of Alexandria is seeking a Management Analyst II to support the Director of Transportation & Environmental Services in Alexandria, VA. The role involves complex calendar management, coordinating meetings with senior leaders and stakeholders, and preparing executive materials with discretion and accuracy.

You will develop briefing materials, manage communications, and drive cross‑departmental initiatives while ensuring timelines and deliverables are met in a fast‑paced environment.