Executive Assistant

Addison Group; Chicago (IL); On-site; USD 100,000 - 125,000; Full time

Job summary

Addison Group is seeking an Executive Assistant in Chicago to support C-level executives in a well-established healthcare organization. This full-time position requires a detail-oriented professional with at least 5 years of experience supporting executives and managing confidential information. Candidates must excel in time management, shorthand note-taking, and Microsoft Office proficiency.

Benefits

Competitive compensation

Comprehensive benefits package

Qualifications

• 5 years experience supporting C-level executives required.
• Proficiency in shorthand note-taking is critical.
• Must demonstrate ability to manage multiple priorities efficiently.

Responsibilities

• Manage and coordinate executive calendars effectively.
• Organize board and committee meetings with accurate minute-taking.
• Draft and manage confidential communications and documents.

Skills

Shorthand note-taking

Communication

Time Management

Tools

Microsoft Office Suite

Job description

16 hours ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $35.00/hr

Direct message the job poster from Addison Group

Human Resource & Administrative Recruiter at Addison Group

Job Title: Executive Assistant

Location: Northside of Chicago, IL

Pay: $30-$35hr

About Our Client:

Addison Group is partnering with a well-established organization in the healthcare sector to hire a dedicated Executive Assistant to support C-level leadership. This is a full-time, onsite role based in Chicago, ideal for a professional who thrives in a fast-paced environment and has experience working closely with executive teams and boards.

Job Description:

We’re seeking a highly organized and experienced Executive Assistant to support both the CEO and CFO of our client’s organization. The right candidate will be detail-oriented, comfortable handling confidential information, and able to anticipate the needs of busy executives. Prior experience supporting a Board of Directors and proficiency in shorthand note-taking is required for this role.

Key Responsibilities:

• Manage and coordinate executive calendars, ensuring all meetings and obligations are efficiently scheduled
• Organize and attend board and committee meetings, capturing accurate shorthand notes and distributing polished minutes
• Serve as a primary point of contact between executives and internal/external stakeholders
• Draft, edit, and manage confidential communications, reports, and documents
• Arrange travel plans and handle logistics for meetings and special events
• Ensure timely follow-up on action items and deadlines
• Provide ongoing administrative support, including document preparation, data entry, and filing
• Handle sensitive information with a high level of discretion and professionalism

Qualifications:

• Shorthand note-taking skills are required – this is a critical component of the role
• Minimum 5 years of experience supporting C-level executives
• Must have previous experience working directly with a Board of Directors
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities with accuracy and professionalism
• Must be able to work onsite Monday through Friday with occasional extended hours as needed
• Full-time, onsite role (5 days/week)
• Must be located in or willing to commute to Chicago, IL
• Reports directly to executive leadership
• Opportunity to support senior leaders in a mission-driven environment
• Work in a collaborative and professional setting
• Competitive compensation and comprehensive benefits package

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at Addison Group by 2x

Sign in to set job alerts for “Executive Assistant” roles.

Executive Assistant (Disney Advertising Sales)

Evanston, IL $75,000.00-$95,000.00 1 day ago

Assistant Property Manager (Commercial Office)

Chicago, IL $55,000.00-$60,000.00 1 week ago

Executive Assistant, Advancement Operations

Chicago, IL $70,000.00-$90,000.00 1 day ago

Chicago, IL $60,000.00-$65,000.00 4 days ago

Chicago, IL $49,199.33-$86,253.75 1 month ago

Executive Assistant, Campaign and Strategic Planning

Chicago, IL $89,301.33-$114,816.00 1 month ago

Chicago, IL $55,000.00-$80,000.00 1 year ago

Chicago, IL $80,000.00-$120,000.00 1 week ago

Assistant Front Office Manager - The Ritz-Carlton, Chicago

Greater Chicago Area $65,000.00-$85,000.00 1 month ago

Orland Park, IL $65,000.00-$75,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.