Senior Executive Assistant & Office Operations Lead

MARS Energy Group; Sacramento (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

MARS Energy Group in Sacramento is seeking an experienced Executive Assistant / Office Manager to provide high-level administrative support to our executive leadership while managing the day-to-day operations of the Sacramento office.

This dual-function role thrives in a fast-paced environment, creating structure and ensuring executives and operations run efficiently. The ideal candidate will anticipate needs, manage priorities, and exercise sound judgment with minimal oversight.

Qualifications

• 5+ years of experience in executive assistance, senior administrative support, office management, or a related role.
• Experience directly supporting C-suite executives or senior leadership preferred.
• Experience managing corporate office operations, vendors, and administrative processes.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills and professional correspondence/presentations.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, scheduling, meeting coordination, and travel arrangements.
• Manage executive calendars, prioritize appointments, and coordinate schedules across departments and business units.
• Prepare and organize correspondence, presentations, reports, meeting agendas, and other executive materials.
• Coordinate expense reports, travel itineraries, and administrative documentation.
• Track action items, deadlines, and follow-up commitments to ensure priorities stay on schedule.
• Facilitate communication between executives, internal departments, and external partners.
• Handle confidential information with professionalism and discretion.
• Oversee daily administrative operations of the Sacramento office to ensure an organized, professional workplace.

Skills

Calendar management

Scheduling

Meeting coordination

Travel arrangements

Executive support

Office operations

Microsoft Office

Tools

Microsoft Office Suite

Job description

MARS Energy Group in Sacramento is seeking an experienced Executive Assistant / Office Manager to provide high-level administrative support to our executive leadership while managing the day-to-day operations of the Sacramento office.

This dual-function role thrives in a fast-paced environment, creating structure and ensuring executives and operations run efficiently. The ideal candidate will anticipate needs, manage priorities, and exercise sound judgment with minimal oversight.