On-Site Executive Assistant & Office Manager

Mars Energy Development; Sacramento (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

MARS Energy Group is seeking an experienced Executive Assistant / Office Manager to provide high-level administrative support to our executive leadership and to manage day-to-day Sacramento office operations.

The role requires 5+ years in executive support, strong organizational skills, and the ability to handle confidential information with discretion. This on-site position offers a competitive salary and growth opportunities within a fast-paced energy company.

Qualifications

• 5+ years of experience in executive assistance or senior administrative support.
• Experience directly supporting C-suite executives preferred.
• Experience managing corporate office operations, vendors, and admin processes.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication, including professional correspondence.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, scheduling, meeting coordination, and travel arrangements.
• Manage executive calendars, prioritize appointments, and coordinate schedules across departments.
• Prepare and organize correspondence, presentations, reports, meeting agendas, and other executive materials.
• Coordinate expense reports, travel itineraries, and administrative documentation.
• Track action items, deadlines, and follow-up commitments to ensure priorities stay on schedule.
• Facilitate communication between executives, internal departments, and external partners.
• Handle confidential and sensitive information with professionalism and discretion.
• Oversee daily administrative operations of the Sacramento office to maintain an organized, professional space.
• Manage office supplies, inventory, purchasing, and vendor relationships.
• Coordinate meetings, leadership gatherings, company events, and office activities.
• Plan and coordinate company functions and executive visits.

Job description

MARS Energy Group is seeking an experienced Executive Assistant / Office Manager to provide high-level administrative support to our executive leadership and to manage day-to-day Sacramento office operations.

The role requires 5+ years in executive support, strong organizational skills, and the ability to handle confidential information with discretion. This on-site position offers a competitive salary and growth opportunities within a fast-paced energy company.