Senior Executive Assistant & Office Operations Lead

ARCO National Holdings; Raleigh (NC); On-site; USD 70,000 - 125,000; Full time

Benefits offered by this job

Competitive salary and comprehensive <

Culture of ownership and growth

Leadership-facing events and client-re

Job summary

ARCO Design/Build seeks an experienced Office Manager & Executive Assistant to the COO and CCO of its Advanced Manufacturing & Life Sciences LoB. This role drives calendar and travel operations, supports hiring processes, manages fleet and facilities, and protects the culture and brand across a fast-moving, nationally focused unit.

The candidate thrives in a proactive, high-impact environment, delivering efficient workflows and transparent communication to leadership under pressure.

Qualifications

• Requires a Bachelor’s degree or higher and 7+ years in a senior executive assistant or office management role.
• Experience managing complex multi-executive calendars and high-volume travel logistics at a senior level.
• Hands-on experience with executive expense reporting and maintaining policy compliance.
• Proficiency with Microsoft 365, Outlook, Teams; familiarity with CRM platforms is a plus.

Responsibilities

• Own and architect calendars for the COO and CCO, prioritizing engagements and avoiding conflicts.
• Plan complex multi-city travel with contingency plans and budget oversight.
• Coordinate interview logistics and candidate communications for LoB roles.
• Manage office operations, fleet coordination, vendor relationships, and facilities services.
• Plan team events, leadership offsites, and client-facing functions to reinforce culture.
• Handle executive communications and brand stewardship in line with ARCO standards.
• Design and optimize processes and systems to prevent recurring issues and improve information flow with Dynamics 365 and 365 tools.

Skills

Executive support

Calendar management

Travel logistics

Discretion

Prioritization

Vendor coordination

Communication

Education

Bachelor’s degree or higher

Tools

Microsoft Dynamics 365

Microsoft 365

Job description

ARCO Design/Build seeks an experienced Office Manager & Executive Assistant to the COO and CCO of its Advanced Manufacturing & Life Sciences LoB. This role drives calendar and travel operations, supports hiring processes, manages fleet and facilities, and protects the culture and brand across a fast-moving, nationally focused unit.

The candidate thrives in a proactive, high-impact environment, delivering efficient workflows and transparent communication to leadership under pressure.