Senior Executive Assistant & Office Operations Lead

STI; Princeton (NJ); On-site; USD 120,000 - 150,000; Full time

Job summary

STI, based in Princeton, NJ, seeks an experienced Executive Assistant to provide comprehensive support to the CEO. You will manage the CEO's calendar and travel, draft correspondence, and act as the primary point of contact with stakeholders.

You will develop efficient systems to track client interactions, coordinate meetings, and ensure timely deliverables while handling confidential information with discretion.

Qualifications

• 20+ years experience as an Executive Assistant or similar administrative role.
• Proficient in Microsoft Office suite.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to interact with confidentiality, discretion and professionalism.

Responsibilities

• Manage complex CEO calendar and travel arrangements with proactive planning.
• Develop and maintain systems to track client interactions and follow-up dates.
• Coordinate and prioritize tasks and projects for the CEO to meet deadlines.
• Draft, prepare and send correspondence on behalf of the CEO.
• Act as a primary contact between CEO and internal/external stakeholders.
• Attend meetings, take notes, and track action items/due dates.
• Oversee Princeton office operations, supplies, and building interactions.
• Coordinate offsite events/visits and ad-hoc tasks as needed.
• Handle personal tasks to maximize the CEO's time.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Confidentiality

Office coordination

Tools

Microsoft Office

Job description

STI, based in Princeton, NJ, seeks an experienced Executive Assistant to provide comprehensive support to the CEO. You will manage the CEO's calendar and travel, draft correspondence, and act as the primary point of contact with stakeholders.

You will develop efficient systems to track client interactions, coordinate meetings, and ensure timely deliverables while handling confidential information with discretion.