Senior Executive Assistant & Office Operations Lead

Broward County Government; Plantation (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Broward County Government is seeking an Executive Assistant for the Broward County Board of Rules and Appeals to provide high-level administrative support to executives and the agency.

The role requires a Bachelor's degree and seven years of administrative experience with at least six months in a supervisory capacity; responsibilities include calendar management, travel arrangements, correspondence, and liaison with government partners.

Qualifications

• Requires a Bachelor's degree from an accredited college or university.
• One year of relevant experience may be substituted for each year of required education.
• Requires seven (7) years performing administrative duties for high-level executives or closely related experience, including six (6) months of lead work/supervisory experience.

Responsibilities

• Performs and coordinates administrative functions for an agency and provides administrative support to high-level executives.
• Screens calls and correspondences, directs to appropriate areas for handling; drafts correspondences; reviews, proofreads, and suggests edits to documents; prepares and processes personnel-related documents and forms.
• Reviews and sorts emails, manages calendars, oversees incoming/outgoing mail; schedules, coordinates, and attends meetings, conference calls and events; prepares meeting materials, reserves venues and invites participants.
• Serves as liaison for high-level executives; serves as departmental liaison with local and national governmental agencies, constituents, and industry partners.
• Works with high-level and confidential information within the executive office such as employee and union concerns, customer and client relations, and/or onsite accidents or incidents.
• Prepares foreign and domestic travel requests and vouchers; books air and hotel accommodations; communicates with event organizers to arrange for necessary agendas and other materials.
• Performs related work as assigned.

Skills

Tech Savvy

Manages Complexity

Decision Quality

Directs Work

Plans and Aligns

Optimizes Work Processes

Ensures Accountability

Communicates Effectively

Education

Bachelor's degree from an accredited college or university

Job description

Broward County Government is seeking an Executive Assistant for the Broward County Board of Rules and Appeals to provide high-level administrative support to executives and the agency.

The role requires a Bachelor's degree and seven years of administrative experience with at least six months in a supervisory capacity; responsibilities include calendar management, travel arrangements, correspondence, and liaison with government partners.