Senior Executive Assistant & Office Operations Lead

Global Medical Response; Greenwood Village (CO); On-site; USD 60,000 - 70,000; Full time

Job summary

Global Medical Response is seeking a Senior Administrative Assistant to be onsite in Greenwood Village, CO, providing high-level support to senior executives. You will manage front desk duties, calendars, travel and expense reporting, and document control.

The ideal candidate has 3–5 years supporting executives, strong Microsoft Office skills, and a commitment to confidentiality and accuracy in a fast-paced environment.

Qualifications

• Associate’s degree or equivalent experience.
• 3–5 years experience supporting an executive.
• 3–5 years experience with phone, tracking, interpersonal and proactive projects.
• 2–3 years experience with basic accounting/bookkeeping.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, Visio and Outlook.
• Typing 60 words per minute.

Responsibilities

• Front desk receptionist duties and greeting visitors.
• Provide executive support including calls, scheduling, meetings, and expense reports.
• Coordinate travel and lodging arrangements for employees.
• Schedule and support meetings, including travel for attendees.
• Research and prepare reports, proposals and presentations.
• Screen executive calls, prioritize, and route messages.
• Attend meetings and assist with off-site events as needed.
• Adhere to information security policies and training.
• Process invoices across multiple systems.
• Route calls and manage internal/external communications.
• Handle mail, documents, and file indexing.
• Maintain and organize filing systems and retrieval systems.
• Perform general office tasks and mailroom backup.

Skills

Typing speed

Communication skills

Education

Associate’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Visio

Outlook

Job description

Global Medical Response is seeking a Senior Administrative Assistant to be onsite in Greenwood Village, CO, providing high-level support to senior executives. You will manage front desk duties, calendars, travel and expense reporting, and document control.

The ideal candidate has 3–5 years supporting executives, strong Microsoft Office skills, and a commitment to confidentiality and accuracy in a fast-paced environment.