Sr Administrative Assistant

Rural Metro Fire Department; Greenwood Village (CO); On-site; USD 65,000 - 75,000; Full time

Job summary

Global Medical Response (GMR) in Greenwood Village, CO is seeking a Senior Administrative Assistant to provide confidential administrative support to senior management.

The role includes front desk duties, scheduling, travel arrangements, expense reports, and correspondence; you will handle invoices, mail, and records with accuracy.

We value organized, proactive professionals who can manage meetings, maintain files, and ensure IS security awareness.

Qualifications

• Associate’s degree or equivalent experience required.
• Three to five years experience as an assistant supporting a company executive.
• Two to three years experience with basic accounting/bookkeeping.
• Proficiency with Microsoft Word, Excel, PowerPoint, Access, Visio and Outlook.

Responsibilities

• Front desk receptionist duties in an active office environment welcoming guests and visitors.
• Provide administrative support to executives including answering phones, maintaining schedules, coordinating meetings, preparing expense reports and handling changes.
• Coordinate and track travel or lodging arrangements for employees.
• Schedule and participate in meetings and arrange travel, conferences, and meals as needed.
• Research and compile reports, proposals, and presentation materials.
• Answer and screen executive level calls, set priorities, and route messages.

Skills

Typing 60 wpm

Communication skills

Organizational skills

Education

Associate’s degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Access

Visio

Outlook

Job description

Senior Administrative Assistant

LOCATION: ONSITE - Greenwood Village, CO

Hourly Compensation: $31.25 per hour

The Senior Administrative Assistant is responsible for providing administrative support, with strict adherence to confidentiality and oriented to maximizing the effectiveness of the company’s senior management executive.

Responsibilities

• This role includes front desk receptionist duties in an active office environment that includes greeting all guests and visitors upon arrival to ensure a welcoming and helpful experience
• Provide administrative support to executives as directed including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing changes.
• Coordinate, confirm, and track employee’s travel or lodging arrangements.
• Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals.
• Research and compile reports, proposals and presentation materials.
• Answer and screen needed executive level calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual.
• Plan, coordinate and participate as directed in meetings and other off-site meetings.
• Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered.
• Report information systems security problems.
• Receive, process, track and pay invoices through several systems.
• Analyze and route internal and external calls to the proper resource.
• Receive, sort, facilitate dissemination of incoming mail and information to department personnel.
• Maintain, scan, and index various agreement files and documents retrieval system.
• Other items will include, typing, sending/receiving and distribution emails, sort, distribute and respond to mail, send certified mail, screen calls, greet visitors, answer phones, set up and maintain file system, inter office mail, overnight mail, frequently check out box and process work, etc.
• Backup to the mailroom logistics team member.

Qualifications

• Associate’s degree or equivalent experience.
• Three (3) to five (5) years experience as an assistant supporting a company executive.
• Three (3) to five (5) years experience with phone, tracking, interpersonal and pro-active and self automate new projects.
• Two (2) to three (3) years Experience with basic accounting/bookkeeping.
• Knowledge of Microsoft Word, Excel, Power Point, Access, Visio and Outlook required.
• Type 60 words per minute.

Why Choose GMR?

Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you’ll embark on meaningful work that will make an impact on you and the customers we serve. View the stories on how our employees provide care to the world at www.AtaMomentsNotice.com.

GMR’s Core Behaviors

keep care at the center, raise your hand, seek to understand, find a way together and be accountable-unite our teams and set us apart in emergency medical services.

Check out our careers site benefits page to learn more about our benefit options.

EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

Check out our careers site benefits page to learn more about our benefit options.