Sr Administrative Assistant

Global Medical Response; Greenwood Village (CO); On-site; USD 60,000 - 70,000; Full time

Job summary

Global Medical Response is seeking a Senior Administrative Assistant to be onsite in Greenwood Village, CO, providing high-level support to senior executives. You will manage front desk duties, calendars, travel and expense reporting, and document control.

The ideal candidate has 3–5 years supporting executives, strong Microsoft Office skills, and a commitment to confidentiality and accuracy in a fast-paced environment.

Qualifications

• Associate’s degree or equivalent experience.
• 3–5 years experience supporting an executive.
• 3–5 years experience with phone, tracking, interpersonal and proactive projects.
• 2–3 years experience with basic accounting/bookkeeping.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, Visio and Outlook.
• Typing 60 words per minute.

Responsibilities

• Front desk receptionist duties and greeting visitors.
• Provide executive support including calls, scheduling, meetings, and expense reports.
• Coordinate travel and lodging arrangements for employees.
• Schedule and support meetings, including travel for attendees.
• Research and prepare reports, proposals and presentations.
• Screen executive calls, prioritize, and route messages.
• Attend meetings and assist with off-site events as needed.
• Adhere to information security policies and training.
• Process invoices across multiple systems.
• Route calls and manage internal/external communications.
• Handle mail, documents, and file indexing.
• Maintain and organize filing systems and retrieval systems.
• Perform general office tasks and mailroom backup.

Skills

Typing speed

Communication skills

Education

Associate’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Visio

Outlook

Job description

Check out our careers site benefits page to learn more about our benefit options.

Senior Administrative Assistant

LOCATION: ONSITE - Greenwood Village, CO

Hourly Compensation: $31.25 per hour

The Senior Administrative Assistant is responsible for providing administrative support, with strict adherence to confidentiality and oriented to maximizing the effectiveness of the company’s senior management executive.

Responsibilities

• This role includes front desk receptionist duties in an active office environment that includes greeting all guests and visitors upon arrival to ensure a welcoming and helpful experience
• Provide administrative support to executives as directed including answering telephones, maintaining personal schedules, coordinating meetings, preparing expense reports and managing changes.
• Coordinate, confirm, and track employee’s travel or lodging arrangements.
• Schedule, verify and participate as necessary in meetings and appointments including making travel arrangements and accommodations for attendees, preparing conference rooms and arranging meals.
• Research and compile reports, proposals and presentation materials.
• Answer and screen needed executive level calls for urgency, set priorities, take accurate messages and channel them to the proper contact individual.
• Plan, coordinate and participate as directed in meetings and other off-site meetings.
• Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered.
• Report information systems security problems.
• Receive, process, track and pay invoices through several systems.
• Analyze and route internal and external calls to the proper resource.
• Receive, sort, facilitate dissemination of incoming mail and information to department personnel.
• Maintain, scan, and index various agreement files and documents retrieval system.
• Other items will include, typing, sending/receiving and distribution emails, sort, distribute and respond to mail, send certified mail, screen calls, greet visitors, answer phones, set up and maintain file system, inter office mail, overnight mail, frequently check out box and process work, etc.
• Backup to the mailroom logistics team member.

Qualifications

Education & Industry Experience

• Associate’s degree or equivalent experience.
• Three (3) to five (5) years experience as an assistant supporting a company executive.
• Three (3) to five (5) years experience with phone, tracking, interpersonal and pro-active and self automate new projects.
• Two (2) to three (3) years Experience with basic accounting/bookkeeping.
• Knowledge of Microsoft Word, Excel, Power Point, Access, Visio and Outlook required.
• Type 60 words per minute.

Why Choose GMR?

Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you’ll embark on meaningful work that will make an impact on you and the customers we serve. View the stories on how our employees provide care to the world at www.AtaMomentsNotice.com.

Check out our careers site benefits page to learn more about our benefit options.

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.