Senior Executive Assistant & Office Operations Lead

Levolor, Inc.; Atlanta (GA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with employer match

Paid parental leave

Flexible Time Off

Job summary

LEVOLOR, Inc., headquartered in Atlanta, GA, is seeking a highly organized Executive Assistant to support the Atlanta office. This role will liaise with Hunter Douglas and Levolor teams, handling high-level administrative tasks and day-to-day facility operations.

The successful candidate will manage calendars across leaders and time zones, arrange travel, meetings, and notes using AI tools, and oversee mail, supplies, and maintenance to ensure a professional workplace.

Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative/facilities role.
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Concur, and other Microsoft products.
• Ability to lift and move packages up to 25 lbs as needed.

Responsibilities

• Manage calendars, appointments, and coordination for three leaders across multiple stakeholders and time zones.
• Plan and book all travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and process expense reports and reconcile travel-related expenses.
• Own the end-to-end setup of key meetings, including scheduling, agenda preparation, materials distribution, and tech setup.
• Coordinate logistics for internal and external meetings, team events, and leadership sessions.
• Utilize AI tools to take notes and distribute meeting notes and action items; drive accountability through follow-up.

Skills

Organizational skills

Time management

Written and verbal communication

Independent work

Customer service mindset

Ability to lift 25 lbs

Tools

Microsoft Outlook

Concur

Job description

LEVOLOR, Inc., headquartered in Atlanta, GA, is seeking a highly organized Executive Assistant to support the Atlanta office. This role will liaise with Hunter Douglas and Levolor teams, handling high-level administrative tasks and day-to-day facility operations.

The successful candidate will manage calendars across leaders and time zones, arrange travel, meetings, and notes using AI tools, and oversee mail, supplies, and maintenance to ensure a professional workplace.