Executive Assistant

Levolor; Atlanta (GA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with employer match

Paid parental leave

Flexible Time Off

Job summary

LEVOLOR, Inc., headquartered in Atlanta, GA, is seeking a highly organized Executive Assistant to support the Atlanta office. This role will liaise with Hunter Douglas and Levolor teams, handling high-level administrative tasks and day-to-day facility operations.

The successful candidate will manage calendars across leaders and time zones, arrange travel, meetings, and notes using AI tools, and oversee mail, supplies, and maintenance to ensure a professional workplace.

Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative/facilities role.
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Concur, and other Microsoft products.
• Ability to lift and move packages up to 25 lbs as needed.

Responsibilities

• Manage calendars, appointments, and coordination for three leaders across multiple stakeholders and time zones.
• Plan and book all travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and process expense reports and reconcile travel-related expenses.
• Own the end-to-end setup of key meetings, including scheduling, agenda preparation, materials distribution, and tech setup.
• Coordinate logistics for internal and external meetings, team events, and leadership sessions.
• Utilize AI tools to take notes and distribute meeting notes and action items; drive accountability through follow-up.

Skills

Organizational skills

Time management

Written and verbal communication

Independent work

Customer service mindset

Ability to lift 25 lbs

Tools

Microsoft Outlook

Concur

Job description

Hunter Douglas is the world’s leading manufacturer of window coverings and a major manufacturer of architectural products. We are a brand that you know and trust. With more than 100 years of innovation, we’ve defined our industry with proprietary products that deliver revolutionary style and functionality and can be found in millions of homes and commercial buildings globally.

As a member of the Hunter Douglas family of brands, LEVOLOR, Inc. is a leading manufacturer and marketer of custom and sizable window covering products including blinds and shades. LEVOLOR is headquartered in Atlanta, Georgia. Founded in 1911, we are committed to delivering innovative, high quality products to consumers under the most recognized brand in our industry today.

We are searching for candidates that are driven, intelligent, creative, and entrepreneurial. By offering challenging and accelerated opportunities for growth, powered by a shared hunger for success, we create a space for your career to thrive. In return for your expertise, we are committed to providing competitive and robust total compensation and benefit packages to ensure you feel valued. Our dream is to become the fastest growing, most loved, window covering company in the world. What’s yours?

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Atlanta office. This office has members of our Hunter Douglas and Levolor teams. This role will support leaders from both groups in addition to overseeing day-to-day office and facility operations. This dual role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes ownership of both high-level executive support and hands-on facility management. The successful candidate will be a trusted partner to leadership and a go-to resource for the broader team.

What you'll do

Executive Support

• Manage the calendars, appointments, and coordination for three leaders across multiple stakeholders and time zones
• Plan and book all travel arrangements, including flights, lodging, ground transportation, and detailed itineraries
• Prepare and process expense reports and reconcile travel-related expenses

Meeting Coordination & Ownership

• Own the end-to-end setup of key meetings, including scheduling, agenda preparation, materials distribution, and room/technology setup
• Coordinate logistics for internal and external meetings, team building events, board meetings, and leadership sessions
• Arrange catering, A/V, and any special accommodations for meetings and events
• Utilize AI tools to take notes and distribute meeting notes and action items as needed. Drive accountability through follow up on deliverables

Facility Management

• Oversee general office and facility operations to ensure a well-functioning, professional, and welcoming workplace
• Manage incoming and outgoing mail and package distribution
• Handle snack, beverage, and office supply ordering, tracking inventory and maintaining stockServe as the primary point of contact for general facility inquiries and needs
• Coordinate with property management for maintenance, repairs, and other facility-related matters

Who you are

• 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative/facilities role
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Proficiency with Microsoft Outlook, Concur, and other Microsoft products
• Ability to work independently, take initiative, and problem-solve with minimal direction
• A service-oriented mindset and positive, can-do attitude
• Ability to lift and move packages/supplies up to 25 lbs as needed

Preferred Qualifications

• Experience supporting C-level or executive leadership

What's in it for you

• Annual base salary range: $70,000 - $80,000
• Bonus target range: 5-10%
• Generous benefits package including medical, dental, vision, life, disability
• A company culture that prioritizes internal development and professional growth
• Enjoy our Flexible Time Off (FTO) program designed to support work-life balance (excludes new hires in Illinois).
• 401(k) plan with a degree of employer matching
• Paid parental leave
• Wellness programs and product discounts

Please note, all offers presented to candidates are carefully crafted to ensure market competitiveness, equity, and reflect the individual candidate’s education, experience, skills and potential. Hunter Douglas is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.