Senior Executive Assistant / Office Manager

Career Group; San Francisco (CA); Hybrid; USD 165,000 - 190,000; Full time

Job summary

An established industry player in private equity is seeking a reliable Executive Assistant/Office Manager to support daily operations in a dynamic San Francisco office. This role offers the chance to work closely with C-suite executives, providing high-level executive support, managing calendars, and coordinating travel. The ideal candidate will thrive in a collaborative environment, showcasing strong communication and organizational skills. With a focus on creating a positive workplace culture, this position is perfect for someone who enjoys multitasking and contributing to firm-wide initiatives. Join a team that values your input and offers a rewarding career path.

Benefits

Medical Insurance

Vision Insurance

401(k) Plan

Qualifications

• 3+ years of administrative experience, including calendar management.
• Strong organizational and multitasking abilities with exceptional attention to detail.

Responsibilities

• Lead and mentor a small administrative team.
• Support executives with complex calendar management and travel arrangements.
• Manage office operations and ensure workspace efficiency.

Skills

Communication Skills

Organizational Skills

Calendar Management

Travel Coordination

Attention to Detail

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Communications

Tools

Microsoft Office Suite

Job description

Our client, a close-knit private equity firm, is seeking a reliable and organized Executive Assistant / Office Manager to support the daily operations of their San Francisco office. The ideal candidate will possess strong communication skills and a polished demeanor, working closely with the admin team and liaising with C-suite executives. The Executive Assistant will provide high-level executive support, including meeting scheduling, calendar management, travel coordination, and involvement in firm-wide projects. This is a great opportunity for someone who enjoys wearing multiple hats in a collaborative, fast-paced environment.

Salary: $165k+ + Discretionary Bonus + Benefits

Onsite: 5 days a week, with the potential for occasional remote work (approximately 1 day per week) to be granted when the executive is traveling or out of the office.

Key Responsibilities:

• Lead, mentor, and provide day-to-day oversight for a small administrative team.
• Support team members and executives with complex calendar management, scheduling, and travel arrangements.
• Collaborate with internal departments on firm-wide initiatives and administrative projects.
• Provide hands-on executive support to senior leaders.
• Manage office operations and ensure the workspace remains efficient, professional, and well-stocked.
• Coordinate internal and external meetings, prepare meeting materials, and assist with follow-up tasks.
• Serve as a cultural ambassador, contributing to a positive and inclusive work environment.
• Maintain confidentiality and discretion in handling sensitive information.
• Assist with onboarding and training new hires in administrative tools and office procedures.

Qualifications:

• Bachelor’s degree in business administration, communications, or a related field required.
• 3+ years of administrative experience, including calendar management and travel coordination; prior experience in a team lead or supervisory capacity preferred.
• Background in private equity, finance, or professional services is a plus.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Self-starter with a collaborative and service-oriented mindset.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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