Senior Executive Assistant

Initial Therapeutics, Inc.; Brisbane (CA); On-site; USD 131,000 - 201,000; Full time

Job summary

Join a dynamic biotech company dedicated to revolutionizing cancer detection through innovative technology. As a Senior Executive Assistant, you will play a crucial role in supporting C-Suite executives, managing complex schedules, and facilitating effective communication across the organization. This position offers the opportunity to thrive in a fast-paced environment while contributing to meaningful initiatives that impact patient lives. With a commitment to collaboration and excellence, you’ll be at the forefront of a mission-driven team, making a significant difference in the fight against cancer.

Benefits

Pre-IPO equity

Cash bonuses

Full range of medical benefits

Financial benefits

Employee engagement activities

Qualifications

• 7+ years of experience as an executive assistant supporting senior executives.
• Exceptional organizational skills and ability to manage complex calendars.
• Proficient in Google Workspace and communication across all levels.

Responsibilities

• Manage complex calendars and prioritize meetings for C-Suite executives.
• Coordinate company-wide events and ensure seamless logistics.
• Handle sensitive information with confidentiality and professionalism.

Skills

Executive Calendar Management

Organizational Skills

Confidentiality & Discretion

Communication Skills

Problem-Solving Mindset

Proficiency in Google Workspace

Education

Bachelor's Degree

Tools

Google Workspace

Zoom

Travel Booking Platforms

Job description

Why join Freenome?

Freenome is a high-growth biotech company developing tests to detect cancer using a standard blood draw. To do this, Freenome uses a multiomics platform that combines tumor and non-tumor signals with machine learning to find cancer in its earliest, most-treatable stages.

Cancer is relentless. This is why Freenome is building the clinical, economic, and operational evidence to drive cancer screening and save lives. Our first screening test is for colorectal cancer (CRC) and advanced adenomas, and it’s just the beginning.

Founded in 2014, Freenome has ~400 employees and continues to grow to match the scope of our ambitions to provide access to better screening and earlier cancer detection.

At Freenome, we aim to impact patients by empowering everyone to prevent, detect, and treat their disease. This, together with our high-performing culture of respect and cross-collaboration, is what motivates us to make every day count.

Become a Freenomer

Do you have what it takes to be a Freenomer? A “Freenomer” is a determined, mission-driven, results-oriented employee fueled by the opportunity to change the landscape of cancer and make a positive impact on patients’ lives. Freenomers bring their diverse experience, expertise, and personal perspective to solve problems and push to achieve what’s possible, one breakthrough at a time.

About this opportunity:

As the Senior Executive Assistant to our C-Suite Executives, you will play a pivotal role in driving executive effectiveness by managing day-to-day operations, owning key strategic logistics, and enabling seamless decision-making at the highest level. This individual will be responsible for coordinating complex schedules, owning and distributing meeting agendas and materials, creating polished presentations, and managing all company-wide events with precision and professionalism.

This is an onsite role (4–5 days/week) at our headquarters in Brisbane, California, reporting directly to the Chief Executive Officer. If you're a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced, high-impact environment—this is your opportunity to make a significant difference.

What you’ll do:

Executive Calendar Management

• Proactively manage and prioritize complex calendars for multiple C-Suite executives, anticipating conflicts and resolving scheduling issues before they arise.
• Coordinate and schedule high-priority meetings including Board of Directors (BOD) meetings, investor updates, executive leadership sessions, and cross-functional reviews.
• Serve as a trusted gatekeeper and liaison to streamline time management and ensure focus on strategic priorities.
• Schedule internal and external meetings, ensuring all required participants are aligned and confirmed in advance.
  

Agenda, Pre-Read, and Meeting Content Ownership

• Own the development, maintenance, and follow-up of agendas for all executive and leadership meetings—ensuring alignment on objectives and next steps.
• Proactively coordinate and distribute pre-read materials, ensuring that participants have necessary context ahead of time to drive meaningful discussions.
• Partner with executives and cross-functional leads to prepare polished, well-formatted slide decks and documents, maintaining a consistent and professional look and feel.
  

Internal Communications & Collaboration

• Serve as a point of coordination between executives and internal teams—ensuring clear communication and follow-through across functions like HR, Finance, Legal, and Operations.
• Ensure executives are informed and aligned on company-wide initiatives and internal developments.
  Support timely execution of administrative processes including purchase requisitions, expense reports, and policy adherence.
• Exercise confidentiality and discretion with a high level of professionalism.
  

Travel and Expense Management:

• Plan and manage domestic and international travel itineraries, including flights, hotels, transportation, and event registrations.
• Prepare and submit expense reports accurately and on schedule, ensuring compliance with company policies.
  

Event Ownership & Meeting Logistics

• Own and execute all company-wide events including All-Hands meetings, leadership offsites, employee engagement activities, and major internal milestones.
• Plan, coordinate, and manage logistics for both internal and external meetings—from venue setup and AV needs to catering, materials, and participant communications.
• Ensure seamless execution of virtual and in-person engagements, acting as the point of contact for troubleshooting and last-minute adjustments.
  

Purchase Order & Purchase Requisition Management

• Create, process, and manage purchase orders and requisitions. Ensure all purchase requests comply with organizational policies and procedures.
• Monitor and track the status of purchase orders and requisitions to ensure timely and accurate fulfillment.
  

Administrative & Project Support

• Manage special projects and ad hoc initiatives to support executive productivity and operational excellence.
• Maintain up-to-date documentation, contact lists, and internal records to ensure quick access to critical information.
• Provide daily onsite operational support to the C-Suite, anticipating needs and ensuring they are fully prepared for each engagement.
  

Must haves:

• At least 7+ years of experience as an executive assistant, with a proven ability to support multiple senior-level executives in a fast-paced, high-demand environment.
• Exceptional organizational skills with the ability to independently manage complex calendars, coordinate meetings and events, and prioritize tasks with precision and attention to detail.
• Confidentiality & discretion, and also being comfortable handling sensitive information with a high level of confidentiality and professionalism.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Proactive & problem-solving mindset with a forward-thinking, solution-oriented approach, and the ability to anticipate needs and address challenges before they arise.
• Ability to thrive in a constantly evolving environment, managing multiple shifting priorities with a calm, can-do attitude.
• Proficient in a variety of software tools, including Google Workspace (Docs, Slides, Sheets, Calendar), Zoom, and travel booking platforms.
• A natural collaborator who enjoys contributing to the success of a high-performing team and understands the importance of executive support in achieving company goals.
  

Benefits and additional information:

The US target range of our hourly rate for new hires is $131,325 to $201,000.You will also be eligible to receive pre-IPO equity, cash bonuses, and a full range of medical, financial, and other benefits depending on the position offered. Please note that individual total compensation for this position will be determined at the Company’s sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, and education. We invite you to check out our career page @ freenome.com/job-openings/for additional company information.

Freenome is proud to be an equal-opportunity employer, and we value diversity. Freenome does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Applicants have rights under Federal Employment Laws.

• Family & Medical Leave Act (FMLA)
• Equal Employment Opportunity (EEO)
• Employee Polygraph Protection Act (EPPA)

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