Senior Executive Assistant

Adobe Inc.; California, San Jose (MO, CA); On-site; USD 98,000 - 184,000; Full time

Job summary

Join a forward-thinking company as a Sr. Executive Assistant, where you'll play a pivotal role in supporting the Chief People Officer. This dynamic position involves managing complex calendars, coordinating meetings across global time zones, and ensuring smooth operations for the Employee Experience team. You'll leverage your strong interpersonal skills and discretion to handle sensitive matters while enhancing the team's impact globally. If you're an organized self-starter ready to take on significant responsibilities and make a meaningful contribution, this role offers an exciting opportunity to grow and thrive in a collaborative environment.

Qualifications

• 8+ years of experience as an Executive Assistant, preferably supporting senior leadership.
• Ability to prioritize tasks with minimal direction in a fast-paced environment.
• Professional and discrete in handling confidential matters.

Responsibilities

• Manage calendar and coordinate meetings for the Chief People Officer.
• Handle travel planning and business expense reimbursements.
• Support project management and improve operational efficiency.

Skills

Interpersonal Skills

Communication Skills

Problem Solving

Project Management

Discretion and Confidentiality

Judgment

Education

Bachelor's Degree

Tools

Microsoft Office

Concur

Ariba

Job description

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The opportunity

We are seeking a Sr. Executive Assistant to support our Chief People Officer. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects and will play a critical part in driving our efforts to attract, develop and retain outstanding talent across every country and every region where we do business. The ideal candidate will become a critical part of the Employee Experience (EX) team, ensuring the smooth operations of events, metrics, systems, technologies and more. You'll be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with good judgment and attention to detail. You demonstrate a high degree of confidentiality and discretion, resourcefulness, timeliness, and ability to anticipate needs with a minimum amount of guidance in a dynamic environment. The work of this role will enhance the EX team's impact globally. Come prepared for a lot of responsibility, ready to learn and grow, and plan to make a huge impact at Adobe! This opportunity is based out of our San Jose, CA office.

What you'll do

• Calendar management - coordinate all meetings for the EVP, Chief People Officer, including but not limited to team meetings, offsite meetings, board and committee meetings, speaking engagements and meetings with internal and external business partners across global time zones
• The candidate will understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts.
• Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials
• Travel planning & support - domestic & international
• Process business expense reimbursement requests, invoices and PO handling with precision
• Leadership - Partnering with other Executive and Administrative Assistants and the Office of the CPO, you'll create a harmonious support network for our leaders, amplifying their effectiveness.
• Problem solving - anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work
• Project Management skills as well as prioritizing work and balancing several workstreams at a time
• Partner closely with the IT organization and internal partners in preparation for meetings
• Coordinate assistance with office space and equipment
• Maintain organization distribution lists and charts, ability to review data with a keen attention to detail
• Assists in coordinating and communicating about organization-wide engagement and social events
• Supports and owns specialist projects on an as-needed basis

What you need to succeed

• Bachelor's Degree or equivalent work experience.
• 8+ years of experience as an Executive Assistant, preferably supporting a similar level of leadership.
• Professional, completely discrete and able to work with highly confidential matters.
• Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.
• Ability to prioritize and accomplish tasks with minimal direction in a very fast-paced environment and apply sound judgment.
• Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
• Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed.
• Demonstrates strong judgment, emotional intelligence, and integrity.
• Remains calm under pressure with strong executive presence.
• Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus.
• Previous experience in supporting HR organizations, corporate events or internal event coordination is a plus.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $98,300 -- $184,000 annually. Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be anEqual Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law.Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, [e-mail] call [phone].