Sr. Executive Assistant

Databricks Inc.; Mountain View (CA); On-site; USD 145,000 - 223,000; Full time

Job summary

Join a forward-thinking company as a Senior Executive Assistant supporting the COO. This role is vital in optimizing productivity through effective calendar management, global travel planning, and cross-functional collaboration. You will enhance operational efficiency by streamlining workflows and coordinating strategic initiatives. With a focus on relationship management and exceptional organizational skills, you will ensure the COO is well-prepared for all engagements, making a significant impact on the organization’s success. If you thrive in fast-paced environments and have a passion for supporting senior leadership, this opportunity is perfect for you.

Benefits

Comprehensive Health Benefits

Annual Performance Bonus

Equity Opportunities

Remote Work Flexibility

Professional Development Opportunities

Qualifications

• 10+ years of executive administrative experience in global software organizations.
• Experience supporting senior leaders in high-growth environments.

Responsibilities

• Manage complex scheduling and travel logistics for the COO.
• Coordinate with stakeholders to ensure effective communication.

Skills

Organizational Skills

Attention to Detail

Relationship Management

Communication Skills

Problem-Solving

Time Management

Tools

Google Calendar

Gmail

Job description

We’re seeking a highly experienced Senior Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone with extensive experience supporting senior leaders in fast-paced, high-growth environments—particularly within global software or technology organizations. As a trusted partner to the COO, you will play a pivotal role in operationalizing strategic initiatives, managing complex scheduling needs, and driving cross-functional collaboration across departments such as Sales, Marketing, Engineering, People, and Product. You will also oversee the planning and execution of strategic events and community-building initiatives for the team.

In addition to these responsibilities, this role requires expertise in managing global travel logistics and customer engagement planning to maximize the COO’s impact during business trips.

The Impact You Will Have:

• Ensure the COO is fully prepared for all meetings with an accurate, forward-looking calendar.
• Proactively manage and prioritize the COO’s schedule to optimize productivity.
• Coordinate with internal and external stakeholders to ensure timely responses and seamless communication.
• Enhance the COO’s efficiency by streamlining workflows, enabling a more productive team and company.
• Execute strategic initiatives with precision, delivering measurable outcomes.
• Curate customer engagement plans for business travel to ensure maximum impact.

Responsibilities:

Calendar Management

• Organize all meetings, including team meetings, customer engagements, and internal business partner discussions across international time zones.
• Build and maintain records of all meeting requests while adhering to strict SLAs for responses.
• Ensure all meeting invites include detailed agendas and relevant materials for effective discussions.

Global Travel Planning

• Manage complex global travel arrangements for the COO, who travels at least one week per month (domestic or international).
• Coordinate with account teams to curate customer meetings during trips. This includes identifying strategic accounts, ensuring alignment with senior customer stakeholders, reviewing account spending data, and defining meeting objectives.
• Handle end-to-end travel logistics while maintaining attention to detail in itineraries.

Cross-Functional Collaboration

• Act as a liaison between the COO and senior leadership across departments to address ongoing projects and issues.
• Track multiple threads (meetings/projects) across various functions and ensure timely follow-ups.

Event Management

• Plan offsite meetings, events, and programs in support of the COO and their team.

Administrative Support

• Provide coverage for other executive staff members during absences (e.g., PTO or maternity leave).
• Assist in preparing expense reports promptly.
• Experience: Minimum of 10+ years of executive administrative experience supporting senior leaders in global software or technology organizations.
• Experience working with VPs/SVPs overseeing large teams (2,000+ employees) in technical roles such as engineering or customer-facing functions.
• Familiarity with high-growth environments and hyper-scaling companies.
• Skills:
• Exceptional organizational skills with a high level of attention to detail.
• Proficiency in Google Calendar and Gmail for advanced calendaring needs.
• Strong relationship management skills; ability to build networks across departments.
• Excellent oral and written communication skills tailored for senior leaders and external partners.
• Ability to synthesize business/customer data into actionable insights for strategic planning.
• Attributes:
• Ability to work under pressure with shifting priorities while maintaining professionalism.
• Proactive problem-solving capabilities with a focus on delivering results.

Pay Range Transparency

Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents base salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks utilizes the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here .

Zone 1 Pay Range

$145,300 — $222,800 USD

About Databricks

Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark, Delta Lake and MLflow. To learn more, follow Databricks on Twitter ,LinkedIn and Facebook .

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visithttps://www.mybenefitsnow.com/databricks .

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.