Senior Executive Assistant — NYC, Private Equity

The Equus Group; New York (NY); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

The Equus Group is seeking an experienced Executive Assistant to support senior leadership in its New York office, delivering high-level administrative and operational support and overseeing day-to-day office management.

The role requires exceptional organization, proactive communication, discretion, and the ability to manage complex calendars, travel, expense reporting, and cross-functional coordination with investors and internal teams.

Qualifikationen

• 5+ years of experience as an Executive Assistant, Office Manager, or similar role in a professional services environment.
• Prior experience in private equity, investment management, finance, or similar preferred.
• Strong calendar management and travel coordination experience.
• Excellent organizational skills with ability to manage competing priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and familiarity with CRM or expense systems preferred.

Aufgaben

• Manage complex calendars and scheduling for senior executives, including internal meetings, investor interactions, and travel logistics.
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.
• Process expense reports and maintain accurate documentation in accordance with firm policies.
• Prepare meeting materials, presentations, and briefing documents for internal and external meetings.
• Serve as a liaison between executives, internal teams, portfolio companies, investors, and external advisors.
• Oversee day-to-day operations of the New York office and ensure a well-functioning environment.
• Manage office vendors, supplies, facilities, and building relationships.
• Coordinate onboarding and offboarding for NY-based employees.
• Support planning and execution of office events, meetings, and firm initiatives.
• Communicate with team members across offices to ensure seamless coordination and scheduling.
• Assist with CRM tracking and internal systems used to manage investor and firm activity.
• Maintain organized documentation and support reporting or administrative projects as needed.
• Coordinate conference calls, video meetings, and cross-functional scheduling.
• Identify opportunities to improve processes and enhance overall team efficiency.

Kenntnisse

Calendar management

Travel coordination

Expense reporting

Executive support

Office management

CRM familiarity

Tools

Microsoft Office

CRM systems

Jobbeschreibung

The Equus Group is seeking an experienced Executive Assistant to support senior leadership in its New York office, delivering high-level administrative and operational support and overseeing day-to-day office management.

The role requires exceptional organization, proactive communication, discretion, and the ability to manage complex calendars, travel, expense reporting, and cross-functional coordination with investors and internal teams.