Senior Executive Assistant: Multi-Executive Support

American Regent, Inc.; New Albany (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Diversity and inclusion

Job summary

American Regent, Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to multiple executives, managing complex calendars, travel, and communications with discretion.

The role coordinates internal and external stakeholders, drafts professional communications, and ensures timely completion of deliverables in a fast-paced corporate environment. A strong background in MS Office and calendar management is required.

Qualifications

• Bachelor’s degree required.
• Minimum 5-7 years of executive administrative support experience.
• Experience supporting multiple senior-level executives simultaneously.
• Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated professionalism, sound judgment, and initiative.
• Ability to work independently with minimal supervision.
• Ability to work overtime as needed.

Responsibilities

• Manage complex calendars for multiple executives, including scheduling meetings, appointments.
• Coordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Draft, edit, and distribute professional communications on behalf of executives.
• Track and follow up on action items, deadlines, and key deliverables.
• Assist with day-to-day business-related activities for site(s).
• Coordinate staff meetings, and special events.
• Prepare meeting materials, presentations, minutes, and follow-up summaries.
• Arrange conference rooms, catering and logistics as needed.
• Support all departmental and company meetings.
• Coordinate domestic and international travel arrangements.
• Develop travel itineraries and ensure all necessary reservations are secured.
• Prepare and reconcile expense reports in accordance with company policies.
• Perform any other tasks/duties as assigned by management.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Multitasking

Attention to detail

Organizational skills

Independent work

Overtime willingness

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

American Regent, Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to multiple executives, managing complex calendars, travel, and communications with discretion.

The role coordinates internal and external stakeholders, drafts professional communications, and ensures timely completion of deliverables in a fast-paced corporate environment. A strong background in MS Office and calendar management is required.