Senior Executive Assistant, Medical Education Office

University of Arizona College of Medicine - Phoenix; Yuma (AZ); On-site; USD 59,000 - 74,000; Full time

Benefits offered by this job

Full Benefits

Job summary

University of Arizona College of Medicine seeks an Executive Assistant II to support the Vice Dean of Medical Education and Assistant Dean of Clinical Curriculum at the Yuma Regional Campus. You will manage calendars, coordinate meetings, prepare materials, handle confidential communications, and ensure compliance with UA policies while delivering superior administrative support.

Qualifications include a Bachelor's degree and at least 3 years of relevant experience; strong Microsoft Office

Qualifications

• Bachelor's degree or equivalent advanced learning.
• Three (3) years of relevant work experience, or equivalent combination of education and work experience.
• Experience with organizational software such as OneNote, Adobe Suite, database development and management, SAP, SharePoint.

Responsibilities

• Track and maintain Vice and Assistant Dean’s calendar; coordinate scheduling of complex meetings.
• Proactively anticipate needs and assemble resources to assist the Yuma Dean's office.
• Arrange travel and itineraries for the Yuma Dean’s office and visiting faculty.
• Prepare agendas, executive summaries, presentations and other materials for meetings.
• Handle confidential information with discretion and maintain compliance with policies.
• Attend training on procurement, travel, and foundation classes to stay updated.
• Provide assistance to the Yuma Dean’s office, Faculty and external organizations.
• Coordinate activities to ensure efficiency and policy compliance.

Skills

Verbal communication

Written communication

Confidentiality

Microsoft Office

Customer service

Professional demeanor

Education

Bachelor's degree or equivalent

Tools

OneNote

Adobe Suite

SharePoint

SAP

Job description

University of Arizona College of Medicine seeks an Executive Assistant II to support the Vice Dean of Medical Education and Assistant Dean of Clinical Curriculum at the Yuma Regional Campus. You will manage calendars, coordinate meetings, prepare materials, handle confidential communications, and ensure compliance with UA policies while delivering superior administrative support.

Qualifications include a Bachelor's degree and at least 3 years of relevant experience; strong Microsoft Office