Senior Executive Assistant: Master Calendar & Travel Ops

Rexel France; Carrollton, Northern (TX, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with Employer Match

Paid vacation and sick time

Tuition Reimbursement

Job summary

Rexel USA in Carrollton, TX is seeking an Executive Assistant to support a Senior leader and their team. Responsibilities include calendar management, travel arrangements, correspondence, and preparation of presentations and reports.

The role requires 7+ years of EA experience, 3+ years supporting a C-level executive, strong confidentiality, and proficiency with Microsoft Office; flexibility and superb interpersonal skills are essential to coordinate across internal teams and external partners.

Qualifications

• 7+ years of executive assistant experience
• 3+ years supporting a C-level executive preferred
• Previous supervisory/office management experience preferred
• High School or GED required
• 4 Year / Bachelor's Degree preferred

Responsibilities

• Screen calls and coordinate travel arrangements (U.S. and international)
• Prepare presentations, reports, and financial data
• Organize and maintain file systems
• Heavy calendar management and scheduling for senior leaders
• Coordinate meetings, prepare agendas, reserve facilities
• Manage meeting space and video equipment for events
• Other duties as assigned

Skills

Executive support

Calendar management

Communication skills

MS Office

Travel coordination

Document preparation

Education

High School diploma or GED

Bachelor’s degree - Preferred

Tools

Microsoft Office

Outlook

PowerPoint

Visio

Teams

Job description

Rexel USA in Carrollton, TX is seeking an Executive Assistant to support a Senior leader and their team. Responsibilities include calendar management, travel arrangements, correspondence, and preparation of presentations and reports.

The role requires 7+ years of EA experience, 3+ years supporting a C-level executive, strong confidentiality, and proficiency with Microsoft Office; flexibility and superb interpersonal skills are essential to coordinate across internal teams and external partners.