Senior Executive Assistant, Legal & Compliance

ABB Optical Group; United States; Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Disability insurance

401(k) plan

Paid vacation and holidays

Job summary

ABB Optical Group is seeking an Executive Assistant, Legal & Compliance to support the General Counsel and the Compliance, Privacy & Security Office. The role requires discretion, independence, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include coordinating the GC's and CFO's calendars, managing external communications, preparing board presentations, travel arrangements, and handling confidential documents.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 4–6 years supporting high-level executives (CEO, CFO, GC).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate and manage routine business matters for General Counsel and Compliance/Privacy Office.
• Manage daily schedules of General Counsel, CFO, and possibly other executives.
• Coordinate external contacts and prioritize communications for key contacts.
• Arrange travel plans with contracted travel service.
• Prepare agendas, take minutes, and transcribe when needed.
• Create and prepare reports, documents, and presentations.
• Handle highly confidential information with discretion.
• Support contract matters including NDAs and BAAs.

Skills

Outstanding written and verbal comms

Prioritization and multitasking

Professional demeanor

Interpersonal skills and judgment

Organizational and planning skills

Self-motivated and proactive

Education

Bachelor’s Degree or equivalent experience

Tools

MS Office

Job description

ABB Optical Group is seeking an Executive Assistant, Legal & Compliance to support the General Counsel and the Compliance, Privacy & Security Office. The role requires discretion, independence, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include coordinating the GC's and CFO's calendars, managing external communications, preparing board presentations, travel arrangements, and handling confidential documents.