Executive Legal Admin & C-Suite Support (On-Site LA)

Crystal Stairs; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision – 95% paid byem

401k Matching

Flex Spending

Pre-paid Legal Services

Sick and Vacation Time

Paid Holidays

Growth and Development

Learning Management System

Job summary

Crystal Stairs, Inc. is seeking a Legal Administrative Specialist to provide daily administrative support to the Chief Compliance Officer and General Counsel, serving as an administrative liaison to Board members, staff and external stakeholders.

You will manage calendars, coordinate trainings, handle confidential documents, and support contract routing and corporate filings in a fast-paced environment. The role requires discretion, strong communication, and meticulous organizational skills.

Qualifications

• Bachelor's degree or paralegal certificate required.
• Minimum of 2 years supporting a senior executive.
• Experience in corporate legal or compliance department or law firm.
• Ability to maintain confidentiality.
• Strong analytical and organizational skills.
• Ability to work on multiple tasks with attention to detail.
• Ability to remain calm under tight deadlines and changing priorities.
• Excellent verbal and written communication skills.

Responsibilities

• Preparing corporate filings, meeting agendas, minutes and corporate resolutions.
• Manage the contract routing, execution, and maintenance process for the department.
• Maintain a heavy administrative workload: scheduling meetings, filing, processing invoices and timesheets, tracking expenses, ordering supplies, preparing routine correspondence and reports, and assisting with events.
• Assist CCO/GC with coordinating trainings and preparing training materials.
• Receive and respond to subpoenas, liens and other document requests.
• Assist with coordination of insurance renewals and certificates of insurance.
• Provide administrative support to other C-suite executives.
• Work on special projects and other tasks assigned by CCO/GC.

Skills

Confidentiality

Analytical skills

Organizational skills

Verbal and written communication

Diplomacy

Calendar management

Executive liaison

Education

Bachelor's degree or paralegal certificate

Tools

Zoom

Board portal

Intranet

Job description

Crystal Stairs, Inc. is seeking a Legal Administrative Specialist to provide daily administrative support to the Chief Compliance Officer and General Counsel, serving as an administrative liaison to Board members, staff and external stakeholders.

You will manage calendars, coordinate trainings, handle confidential documents, and support contract routing and corporate filings in a fast-paced environment. The role requires discretion, strong communication, and meticulous organizational skills.