Research Lab Ops & Grants Administrator

UCSF Health, AG; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCSF Health is seeking an Administrative Officer 3 to oversee the Krummel Lab's administrative, project management, and philanthropic portfolio duties. The role includes travel coordination, calendar management, visitor handling, and updating PI biosketches and lab websites.

The position supports grant reporting, regulatory submissions, and donor relations, while ensuring efficient operations and compliance in a dynamic research environment.

Qualifications

• Ability to work independently, applying current knowledge base and expertise effectively to assess situations and offer improvements and adjustments as required in order to meet established goals.
• Prior experience in administrative support – (ex. travel arrangements, faculty calendars, etc.).
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in-writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.

Responsibilities

• Manage travel schedules and reimbursements for lab personnel.
• Triage incoming email and coordinate meetings and room reservations.
• Act as primary point of contact for lab visitors and manage lab requests.
• Coordinate grant reporting, regulatory submissions, and HR/personnel reports as part of portfolio management.

Skills

Independent working

Administrative support

Communication

Organizational skills

Confidentiality

Video conferencing (Zoom)

MS Excel

MS Word

MyAccess

Customer service

Education

Graduate Master’s Degree

Three+ years related experience

Tools

Excel

Word

Outlook

Zoom

MyAccess

Job description

UCSF Health is seeking an Administrative Officer 3 to oversee the Krummel Lab's administrative, project management, and philanthropic portfolio duties. The role includes travel coordination, calendar management, visitor handling, and updating PI biosketches and lab websites.

The position supports grant reporting, regulatory submissions, and donor relations, while ensuring efficient operations and compliance in a dynamic research environment.