Senior Executive Assistant - Hybrid, Strategic Support

Zelis; North Carolina; Hybrid; USD 71,000 - 90,000; Full time

Benefits offered by this job

401k match

Flexible PTO

Holidays

Parental leave

Health insurance

Dental & Vision

Job summary

Zelis, headquartered in the U.S., is seeking an Executive Assistant II to provide high-level support to senior executives in a fast-paced, hybrid environment. You will manage calendars, arrange travel, prepare materials, and coordinate communications while handling sensitive information with discretion.

The role requires 5+ years of executive assistant experience and strong organizational skills, with a preference for candidates near Raleigh, NC or Boston.

Qualifications

• 5+ years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite; familiarity with Mac devices is a plus.
• Experience managing large meetings in person and virtual.

Responsibilities

• Manage and maintain executives' schedules, meetings, and travel.
• Prepare materials for meetings, presentations, and reports.
• Handle correspondence, emails, phone calls, and mail with timely follow-ups.
• Perform general administrative duties including filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain office supplies and equipment for a well-functioning environment.
• Schedule complex meetings and events, including agendas and minutes.
• Ensure meeting rooms are set up with required materials and tech.
• Act as liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion.
• Assist with special projects, providing research and analysis.
• Track project timelines and deliverables.
• Identify opportunities to improve administrative processes.
• Stay current with industry trends and technologies.

Skills

Executive support

Administrative coordination

Communications

Microsoft Office

Tools

Microsoft Office Suite

Mac OS / Apple devices

Job description

Zelis, headquartered in the U.S., is seeking an Executive Assistant II to provide high-level support to senior executives in a fast-paced, hybrid environment. You will manage calendars, arrange travel, prepare materials, and coordinate communications while handling sensitive information with discretion.

The role requires 5+ years of executive assistant experience and strong organizational skills, with a preference for candidates near Raleigh, NC or Boston.