Executive Admin

Zelis; North Carolina; Hybrid; USD 71,000 - 90,000; Full time

Benefits offered by this job

401k match

Flexible PTO

Holidays

Parental leave

Health insurance

Dental & Vision

Job summary

Zelis, headquartered in the U.S., is seeking an Executive Assistant II to provide high-level support to senior executives in a fast-paced, hybrid environment. You will manage calendars, arrange travel, prepare materials, and coordinate communications while handling sensitive information with discretion.

The role requires 5+ years of executive assistant experience and strong organizational skills, with a preference for candidates near Raleigh, NC or Boston.

Qualifications

• 5+ years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite; familiarity with Mac devices is a plus.
• Experience managing large meetings in person and virtual.

Responsibilities

• Manage and maintain executives' schedules, meetings, and travel.
• Prepare materials for meetings, presentations, and reports.
• Handle correspondence, emails, phone calls, and mail with timely follow-ups.
• Perform general administrative duties including filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain office supplies and equipment for a well-functioning environment.
• Schedule complex meetings and events, including agendas and minutes.
• Ensure meeting rooms are set up with required materials and tech.
• Act as liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion.
• Assist with special projects, providing research and analysis.
• Track project timelines and deliverables.
• Identify opportunities to improve administrative processes.
• Stay current with industry trends and technologies.

Skills

Executive support

Administrative coordination

Communications

Microsoft Office

Tools

Microsoft Office Suite

Mac OS / Apple devices

Job description

At Zelis, we Get Stuff Done. So, let’s get to it!

A Little About Us

Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.

At Zelis, AI is woven into the fabric of how we work. Every associate is expected - and empowered - to partner with AI to challenge the status quo, accelerate innovation, and amplify their impact. This is a place for builders with a growth mindset who act with agility, embrace change, and use modern technology to shape smarter solutions, exceptional experiences, and the future of our industry for our clients, customers, and our culture.

A Little About You

You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are.

Position Overview

The Executive Assistant II, Administrative Support provides high-level administrative support to senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion.

What You’ll Do

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
• Perform general administrative duties such as filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain and organize office supplies and equipment, ensuring a well-functioning work environment.
• Schedule and coordinate complex group meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
• Ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement.

What You’ll Bring To Zelis

• Minimum of 5+ years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; experience with Mac and Apple devices a plus.
• Experience managing large meetings both in person and virtual.
• Experience with survey tools such as Survey Monkey
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.

We are ideally looking for someone in the Ralliegh, NC area or Boston office and has a hybrid schedule of 2-3 in office days per week and as needed.

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Location and Workplace Flexibility

Zelis is headquartered in the U.S., with multiple locations across the country and in Hyderabad, India. Check out our locations to learn more about our offices. All employee work locations are based on the needs of the position and are determined by the Leadership team. In-office work and activities vary based on work and team objectives in accordance with Company policies.

While location expectations vary by role, candidates within approximately 50 miles of a U.S. office are generally preferred to support collaboration when needed. Our hybrid approach is flexible, and in‑office presence is guided by team and business needs rather than a fixed weekly schedule.

Base Salary Range

$71,000.00 - $90,250.00

At Zelis we are committed to providing fair and equitable compensation packages. The base salary range allows us to make an offer that considers multiple individualized factors, including experience, education, qualifications, as well as job-related and industry-related knowledge and skills, etc. Base pay is just one part of our Total Rewards package, which may also include discretionary bonus plans, commissions, or other incentives depending on the role.

Zelis’ full-time associates are eligible for a highly competitive benefits package as well, which demonstrates our commitment to our employees’ health, well-being, and financial protection. The US-based benefits include a 401k plan with employer match, flexible paid time off, holidays, parental leaves, life and disability insurance, and health benefits including medical, dental, vision, and prescription drug coverage.

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We welcome applicants from all backgrounds and encourage you to apply even if you don’t meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [e-mail].

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.