Executive Admin

Zelis; Boston, Northern (MA, KY); Hybrid; USD 71,000 - 90,000; Full time

Benefits offered by this job

401k plan with employer match

Flexible PTO

Holidays

Parental leave

Life insurance

Health benefits

Job summary

Zelis in Boston is seeking an Executive Assistant II to provide high-level administrative support to senior leaders. The role balances proactive scheduling, communication, and project support in a fast-paced, hybrid environment.

Ideal candidates bring a strong office toolkit, superb organization, and the ability to manage multiple priorities with discretion. Join a team focused on efficiency, collaboration, and delivering exceptional executive support across the business.

Qualifications

• A high school diploma or equivalent is required; an Associate's or Bachelor's degree in Business Administration or related field preferred, or equivalent experience.
• Minimum of 2-3+ years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
• Perform general administrative duties such as filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain and organize office supplies and equipment, ensuring a well-functioning work environment.
• Schedule and coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
• Ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

A Little About Us

At Zelis, we Get Stuff Done. So, let’s get to it! Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts - driving real, measurable results for clients. At Zelis, AI is woven into the fabric of how we work. Every associate is expected - and empowered - to partner with AI to challenge the status quo, accelerate innovation, and amplify their impact. This is a place for builders with a growth mindset who act with agility, embrace change, and use modern technology to shape smarter solutions, exceptional experiences, and the future of our industry for our clients, customers, and our culture.

A Little About You

You bring a unique blend of personality and professional expertise to your work, inspiring others with your passion and dedication. Your career is a testament to your diverse experiences, community involvement, and the valuable lessons you've learned along the way. You are more than just your resume; you are a reflection of your achievements, the knowledge you've gained, and the personal interests that shape who you are.

Position Overview

The Executive Assistant II, Administrative Support provides high-level administrative support to senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion.

What you’ll do

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
• Perform general administrative duties such as filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain and organize office supplies and equipment, ensuring a well-functioning work environment.
• Schedule and coordinate meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
• Ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement.

What you’ll bring to Zelis

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred. Or equivalent experience.
• Minimum of 2-3 + years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.

Location and Workplace Flexibility

This role is located in our Boston office and has a hybrid schedule of 2-3 in office days per week and as needed. Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future. Zelis is headquartered in the U.S., with multiple locations across the country and in Hyderabad, India. Check out our locations to learn more about our offices. All employee work locations are based on the needs of the position and are determined by the Leadership team. In office work and activities vary based on work and team objectives in accordance with Company policies. While location expectations vary by role, candidates within approximately 50 miles of a U.S. office are generally preferred to support collaboration when needed. Our hybrid approach is flexible, and in office presence is guided by team and business needs rather than a fixed weekly schedule.

Base Salary Range

$71,000.00 - $90,250.00

At Zelis we are committed to providing fair and equitable compensation packages. The base salary range allows us to make an offer that considers multiple individualized factors, including experience, education, qualifications, as well as job-related and industry-related knowledge and skills, etc. Base pay is just one part of our Total Rewards package, which may also include discretionary bonus plans, commissions, or other incentives depending on the role.

Benefits

• 401k plan with employer match
• Flexible paid time off
• Holidays
• Parental leaves
• Life and disability insurance
• Health benefits including medical, dental, vision, and prescription drug coverage

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We welcome applicants from all backgrounds and encourage you to apply even if you don’t meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [e-mail].

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.

Zelis is modernizing the healthcare financial experience across payers, providers, and healthcare consumers. We serve more than 750 payers, including the top five national health plans, regional health plans, TPAs and millions of healthcare providers and consumers across our platform of solutions. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts - driving real, measurable results for clients.

Zelis maintains a transparent, fee-free recruitment process. All genuine offers originate from our Talent Acquisition team using the "@zelis.com" domain. We do not use WhatsApp or personal emails for recruitment. Forward any suspected fraud to [e-mail] for prompt investigation. Thank you for staying vigilant.