Senior Executive Assistant - Hybrid NYC

Rose Companies Employer - Corporate; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Rose Companies seeks an Executive Assistant to provide advanced, confidential administrative support to members of the C-Suite in our New York City office. This hybrid role requires independent judgment and the ability to manage complex schedules and communications for executives.

The pay range for this position is $90-110k, based on experience and time in the industry. The role involves coordinating travel, preparing materials, and supporting special events for top-level leadership, with a

Qualifications

• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Upbeat, positive and "can-do" attitude.
• Able to effectively multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Strong organizational, analytical and problem-solving skills.
• Must be able to adjust priorities and multi task, possess flexibility and adaptability to changing priorities and last minute requests.
• Ability to grasp complex tasks and carry out directions independently.
• Excellent computer skills and typing skills (60+ wpm).
• Proficient with Mac/PCs, Microsoft Office, calendar software.

Responsibilities

• Interfaces with company executives and other individuals both internally and externally on matters relating to the day-to-day operation of the department or business unit; these matters can, at times, be of a confidential nature.
• Responds to questions by identifying and implementing workable solutions to problems with minimal guidance from executive.
• Authors correspondence of a complex nature which requires understanding of executive's views, general office policies and technical matters; prepares moderate to complex materials needed by executive for general meetings and appointments.
• Provides back-up administrative in-office support to Receptionist.
• Organizes executive and performs support duties keeping business and scheduled commitments timely.
• Notes commitments made by executive during meetings.
• Establishes appointment priorities and rescheduling or redirecting meetings or invitations.
• Reads, reviews and often summarizes incoming correspondence and publications.
• Schedules travel in the most efficient, cost effective, and sustainable manner.
• Generates or updates reports, spreadsheets and other documents using a set schedule and prescribed approach.
• Creates and distributes presentation materials for meetings in collaboration with the executive.
• Plans and coordinates special events (meetings, conventions, etc.) for a variety of individuals including top-level executives and attendees.
• Negotiates most of the basic services associated with meetings and events to get best service at lowest cost.

Skills

Interpersonal skills

Multitasking

Written and verbal communication

Organizational skills

Problem-solving

Independent judgment

Adaptability

Typing (60+ wpm)

Education

Bachelor’s Degree in General Business or Communication

Tools

Microsoft Office

Calendar software

Mac/PCs

Job description

Rose Companies seeks an Executive Assistant to provide advanced, confidential administrative support to members of the C-Suite in our New York City office. This hybrid role requires independent judgment and the ability to manage complex schedules and communications for executives.

The pay range for this position is $90-110k, based on experience and time in the industry. The role involves coordinating travel, preparing materials, and supporting special events for top-level leadership, with a