Executive Administrative Assistant (Hybrid)

Intact Insurance Specialty Solutions; Center Square (PA); Hybrid; USD 87,000 - 101,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid time off and holidays

401(k) with company contribution up to

Mental health support programs

Job summary

Intact Insurance Specialty Solutions is seeking an Executive Administrative Assistant for our Blue Bell, PA hybrid office. The role provides high-level administrative support to top management, prepares reports, and coordinates schedules and travel.

The ideal candidate will have a high school diploma with extensive experience; a college degree is preferred and 6+ years in executive support is expected. This position offers a competitive base salary and comprehensive benefits.

Qualifications

• High school diploma with demonstrated experience required.
• Associates or Bachelor’s degree strongly preferred.
• 6+ years of experience.

Responsibilities

• Prepares correspondence, distributes outside and interoffice communication, and performs other secretarial duties, as required.
• Creates regularly scheduled reports, PowerPoint presentations and Excel spreadsheets.
• Files documents, office products, and other materials, performs data entry of applicable office/division/group information, and maintains product library, references, and other indexes, as applicable.
• Pre-screens, prioritizes, and forwards all outside and interoffice communication to/for supervisor(s) or executive(s). Performs customer service function, as required.
• Develops and maintains network of relationships throughout company to facilitate communication and cooperation.
• Manages, coordinates and revises executive schedules, appointments, meetings and travel arrangements. Arranges conference calls as needed.
• Edits and distributes office and project materials, and assists staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
• Handles various administrative tasks relating to personnel, office finances and supplies. Performs any other administrative duties relevant to applicable division.
• Trains administrative assistants, as necessary.

Skills

High school diploma

6+ years experience

Education

Associates or Bachelor’s degree

Job description

Job Category: Admin Assistants

Requisition Number: EXECU002597

• Full-Time

Locations

Showing 1 location

Blue Bell, PA 19422, USA

Description

Our employees are at the heart of what we do: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you are bringing this purpose to life alongside a passionate community.

Feel empowered to learn and grow while being valued for who you are. At Intact, we commit to supporting you in reaching your goals with tools, opportunities, and flexibility. It’s our promise to you.

Who we are

At Intact Insurance Specialty Solutions, we are experts at what we do in protecting what makes businesses unique. Our deep understanding of the specialty insurance market is the foundation for our customized solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that’s aligned to our targeted customer groups.

Intact’s Global Specialty Lines business spans across more than 20 verticals in four distinct markets: U.S., Canada, UK and Europe. The following opportunity is for our U.S. team.

The opportunity

We currently have an opportunity for an Executive Administrative Assistant to join our Surety team based in our Blue Bell, PA office on a hybrid schedule. The Executive Administrative Assistant is responsible for providing high-level administrative, clerical, and/or customer service support of a complex and confidential nature to top management.Prepares reports and recommendations for action by superior. Requires a broad knowledge of company policies and procedures as well as customary computer packages. Some of the Executive Administrative Assistant duties include but are not limited to:

• Prepares correspondence, distributes outside and interoffice communication, and performs other secretarial duties, as required.
• Creates regularly scheduled reports, power point presentations and excel spreadsheets.
• Files documents, office product, and other materials, performs data entry of applicable office/division/group information, and maintains product library, references, and other indexes, as applicable.
• Pre-screens, prioritizes, and forwards all outside and interoffice communication to/for supervisor(s) or executive(s). Performs customer service function, as required.
• Develops and maintains network of relationships throughout company to facilitate communication and cooperation.
• Manages, coordinates and revises executive(s) schedules, appointments, meetings and travel arrangements. Arranges conference calls as needed.
• Edits and distributes office and project materials, and assists staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
• Handles various administrative tasks relating to personnel, office finances and supplies. Performs any other administrative duties relevant to applicable division.
• Trains administrative assistants, as necessary.

The expertise you bring

• High school diploma with demonstrated experience required,
• Associates or Bachelor’s degree strongly preferred.
• 6+ years of experience

Our salary ranges are determined by many factors including location, role, experience and skillset of the candidate. The following ranges displayed reflect the target base salary for new hires; however, your recruiter will provide more specific compensation details during the hiring process. The typical base salary range for this position is: $87,000 – $101,00 based on the factors aforementioned. In addition to base salary, full time Intact employees are also eligible for bonus potential and a full range of benefits to include but not limited to:

• Comprehensive medical, dental and vision insurance with no waiting period
• Competitive paid time off programs
• 401(k) savings and annual contributions of up to 12% of annual salary
• Mental health support programs, life and disability insurance, paid parental leave and a variety of additional voluntary benefits

This position will remain posted until a final candidate is selected. Once the role is filled, this job posting will be removed.

Why choose Intact

We live our Values: We are committed to acting with the highest of ethical standards through our five core values: integrity, respect, customer driven, excellence and social responsibility.

Our commitment to Diversity: Founded in our values, we see diversity as a strength and aspire to create an environment where everyone can be themselves, grow and succeed. Together, we will stand up for what’s right to build an inclusive society.

Manage your Time: What you accomplish matters more than hours in the office. We are committed to creating a positive and supportive environment in which you perform your best. Our Time-Off and Flexible Work Arrangement options help foster a healthy work-life balance.

Check out our Glassdoor reviews to see why people love working for Intact!

Our promise to you

Our Values are foundational to our success at Intact. You’ll make a difference every day when you live our Values, do your best work, are open to change, and invest in yourself.

In return, we promise you support, opportunities and performance-led financial rewards in a flexible work environment where you can:

• Shape the future: Help us lead an insurance transformation to better protect people, businesses and society.
• Win as a team: Collaborate with inspiring people to do your best work every day and together, stand up for what is right.
• Grow with us: Refresh and reinvent your skills, learn from our diverse teams, lift others up, and grow.

About Intact

At Intact Insurance Specialty Solutions we are experts at what we do. Our deep understanding of the specialty insurance market is the foundation for our customized solutions, backed by targeted risk control and claims services. Our employees are passionate about providing insurance coverage that’s aligned to our targeted customer groups. Today, we help protect over a dozen industries with tailored coverages and services.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.