Senior Executive Assistant, Head of HR | In-Office 4x Week

Wellington Management; Boston (MA); Hybrid; USD 60,000 - 110,000; Full time

Benefits offered by this job

Retirement plan

Health and wellbeing

Dental coverage

Vision coverage

Flexible work schedule

Paid time off

Job summary

Wellington Management in Boston is seeking an Executive Assistant to support the Head of HR and the leadership team, handling complex calendars, meeting logistics, travel, and project coordination in a fast-paced, confidential environment.

Ideal candidate will be proactive, highly organized, and able to leverage AI and Copilot to improve processes. In-office presence is required 4 days a week with one remote day.

Qualifications

• Minimum of 5 years' experience within an administrative role in a professional services organization.
• Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and Microsoft Co-pilot, and a curiosity for improve processes and increase efficiency.
• Comfort adopting new technologies and demonstrated ability to utilize AI and data-driven insights to streamline workflows, improve operational effectiveness, and support strategic projects.
• Outstanding interpersonal and communication skills, executive presence, high level of reliability, professionalism, and absolute discretion when handling confidential and sensitive information
• Strong service orientation, proactive problem-solving skills, and the ability to anticipate needs rather than wait for direction
• Excellent organizational, multi-tasking, prioritization, and project management skills, with the ability to manage logistics, track commitments, and ensure follow-through across multiple workstreams
• Fastidious detail orientation and overall work quality
• Given the early nature of the team, this role requires an in-office presence by 8:00 AM, with some earlier team meetings at 7:00 AM, with the workday concluding approximately 4-5:00 PM depending on start time. 4 days in office, 1 day flexible to work from home.

Responsibilities

• Calendar Management: Proactively manage a complex, fast-moving calendar involving the Head of HR, CEO, committees, HR Leadership Team, business leaders, and external stakeholders.
• Meeting & Event Coordination: Organize logistics for internal and external meetings, often partnering with assistants across the firm
• Expense Management: Prepare and submit accurate expense reports and review/approve expenses for HR
• Travel Arrangements: Plan and book domestic and international travel with itineraries and accommodations
• Team Support: Provide cross-coverage to other EAs and leadership teams
• Senior Stakeholder Partnership: Anticipate needs, manage trade-offs, and maintain momentum across priorities
• Relationship Building: Build relationships across senior leadership, HR, external contacts
• Project & Operational Support: Track commitments, talent calendars, deadlines, action items
• Presentation Support: Assist in creating and formatting presentations using PowerPoint and copilot
• Performance Review Coordination: Manage scheduling/documentation for year-end activities
• Onboarding: Lead onboarding for new HR team members

Skills

MS Office

Copilot

AI utilization

Executive presence

Calendar management

Tools

Outlook

Word

Excel

PowerPoint

Job description

Wellington Management in Boston is seeking an Executive Assistant to support the Head of HR and the leadership team, handling complex calendars, meeting logistics, travel, and project coordination in a fast-paced, confidential environment.

Ideal candidate will be proactive, highly organized, and able to leverage AI and Copilot to improve processes. In-office presence is required 4 days a week with one remote day.