Senior Executive Assistant & Governance Partner

Williamsburg Landing; Williamsburg (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

Williamsburg Landing is seeking a Senior Executive Assistant to support the President/CEO and COO, manage governance processes for the Board, and oversee front desk operations in Independent Living. The role emphasizes meticulous coordination, confidential reporting, and strong relationship management across residents, families, and leadership.

Responsibilities include calendar management, meeting coordination, confidential correspondence, budget oversight, and CARF accreditation support.

Qualifications

• Bachelor’s degree preferred in business administration or related field.
• 5+ years as an Executive Assistant, preferably with senior living or healthcare experience.
• 2+ years supporting Board of Directors, committees, or governance bodies.

Responsibilities

• Maintain calendars and daily workflows, prioritizing competing demands.
• Schedule meetings with logistics, prep materials, and follow-up.
• Compose confidential correspondence; ensure professional tone and formatting.
• Develop and manage Administration budget; monitor expenditures and reconcile GL monthly.
• Act as liaison between residents, families, CEO/COO, and leadership; provide information and routing.
• Serve as System Administrator for PolicyStat; train users and maintain policy compliance.
• Lead CARF accreditation administration, collect documents, coordinate surveys, ensure reports.
• Coordinate travel arrangements as requested (flights, lodging).
• Maintain Board governance records; prepare agendas, minutes, and access portals.
• Prepare Resident Association minutes and maintain directory/roster.

Skills

Executive support

Board governance

Calendar management

Microsoft Office

Communication

Education

Bachelor’s degree

Tools

PolicyStat

Job description

Williamsburg Landing is seeking a Senior Executive Assistant to support the President/CEO and COO, manage governance processes for the Board, and oversee front desk operations in Independent Living. The role emphasizes meticulous coordination, confidential reporting, and strong relationship management across residents, families, and leadership.

Responsibilities include calendar management, meeting coordination, confidential correspondence, budget oversight, and CARF accreditation support.