Senior Executive Assistant, Global Operations

Caisse de dépôt et placement du Québec; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

La Caisse de dépôt et placement du Québec in New York is seeking a Senior Administrative Assistant to support two to three executives and the Director, Global Operations, Americas. You will manage highly complex schedules across time zones, coordinate governance bodies, and arrange intricate international travel, ensuring reliable coverage across a team of five admins.

The role requires over ten years of experience, advanced calendar skills, and fluency in English and French, with strong

Qualifications

• Over ten years' experience in an administrative support role for senior management.
• Advanced proficiency in managing complex agendas and coordinating high-level travel arrangements.
• Proficiency in Microsoft Outlook for scheduling; also skilled in Word, Excel and PowerPoint.
• Experience with Concur or similar travel and expense management tools (an asset).
• Experience in a dynamic professional environment, ideally in financial services and internationally.
• Excellent command of French and English, both spoken and written.

Responsibilities

• Provide high-level administrative support to senior management, including two or three executives and the Director, Global Operations, Americas.
• Manage highly complex agendas across multiple time zones, prioritizing tasks and sequencing activities.
• Coordinate high-level meetings, committees and governance bodies with multiple stakeholders.
• Identify and resolve scheduling conflicts independently with discretion.
• Coordinate recurring cycles for management and committee members, properly preparing and running them.
• Organize complex domestic and international business travel with multi-leg itineraries and last-minute changes.
• Ensure continuity of service during absences and peak periods.

Skills

Administrative support

Agenda management

Travel coordination

Discretion

Bilingual English/French

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Concur

Job description

La Caisse de dépôt et placement du Québec in New York is seeking a Senior Administrative Assistant to support two to three executives and the Director, Global Operations, Americas. You will manage highly complex schedules across time zones, coordinate governance bodies, and arrange intricate international travel, ensuring reliable coverage across a team of five admins.

The role requires over ten years of experience, advanced calendar skills, and fluency in English and French, with strong