Global Executive Assistant — Hybrid (Financial Services)

SMBC Group; New York (NY); Hybrid; USD 57,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

SMBC Group in New York seeks an Administrative Assistant to provide high-level administrative and clerical support to senior executives, primarily serving the Latin America, Asia, and Canada divisions.

You will manage complex calendars across multiple time zones, prepare reports and presentations, coordinate domestic and international travel, and help plan meetings and events while maintaining professional communication with internal and external stakeholders.

Qualifications

• 3-5 years of experience in an executive assistant or senior administrative support role.
• Experience in a financial institution or professional services environment is preferred.
• Experience supporting senior executives and teams in fast-paced, deadline-driven environments.
• Ability to work with global teams and manage competing priorities across regions.

Responsibilities

• Manage complex calendars, schedule meetings across multiple time zones, and coordinate internal and external appointments for executives and team members.
• Prepare, edit, and format correspondence, reports, presentations, and other materials.
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
• Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.
• Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.
• Provide general administrative support to support business operations and team effectiveness.

Skills

Calendar management

Executive support

Travel coordination

Cross-regional communication

Time zone coordination

Job description

SMBC Group in New York seeks an Administrative Assistant to provide high-level administrative and clerical support to senior executives, primarily serving the Latin America, Asia, and Canada divisions.

You will manage complex calendars across multiple time zones, prepare reports and presentations, coordinate domestic and international travel, and help plan meetings and events while maintaining professional communication with internal and external stakeholders.