Senior Administrative Assistant

Caisse de dépôt et placement du Québec; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

La Caisse de dépôt et placement du Québec in New York is seeking a Senior Administrative Assistant to support two to three executives and the Director, Global Operations, Americas. You will manage highly complex schedules across time zones, coordinate governance bodies, and arrange intricate international travel, ensuring reliable coverage across a team of five admins.

The role requires over ten years of experience, advanced calendar skills, and fluency in English and French, with strong

Qualifications

• Over ten years' experience in an administrative support role for senior management.
• Advanced proficiency in managing complex agendas and coordinating high-level travel arrangements.
• Proficiency in Microsoft Outlook for scheduling; also skilled in Word, Excel and PowerPoint.
• Experience with Concur or similar travel and expense management tools (an asset).
• Experience in a dynamic professional environment, ideally in financial services and internationally.
• Excellent command of French and English, both spoken and written.

Responsibilities

• Provide high-level administrative support to senior management, including two or three executives and the Director, Global Operations, Americas.
• Manage highly complex agendas across multiple time zones, prioritizing tasks and sequencing activities.
• Coordinate high-level meetings, committees and governance bodies with multiple stakeholders.
• Identify and resolve scheduling conflicts independently with discretion.
• Coordinate recurring cycles for management and committee members, properly preparing and running them.
• Organize complex domestic and international business travel with multi-leg itineraries and last-minute changes.
• Ensure continuity of service during absences and peak periods.

Skills

Administrative support

Agenda management

Travel coordination

Discretion

Bilingual English/French

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Concur

Job description

About Us

Become invested in the community! Join a global investment group and take pride in helping build a sustainable future. At La Caisse: We value your unique contribution to a world-class team. We give you work that allows you to flourish and excel. We offer opportunities to learn from experts who generously share their knowledge. We are fully invested so that you can fulfil our mission every day. Over the years, we have built a strong culture based on four pillars: ambition to push ourselves further, accountability to bring our convictions to life, openness to grow through creative ideas, and collaboration to drive us toward the best outcomes.

Job Description

Reporting to the Director, Global Operations, Americas, the Senior Administrative Assistant provides high-level administrative support to a New York-based team comprising two or three senior executives and investment professionals. As a key resource known for reliability and discretion, the Senior Administrative Assistant plays a key role, managing complex agendas, organizing executive travel and coordinating governance activities. They also leverage operational continuity by providing backup capacity as part of a team of five administrative support professionals.

What you will do

• Provide high-level administrative support to senior management, including two or three executives and the Director, Global Operations, Americas.
• Manage highly complex and constantly changing agendas across multiple time zones, prioritizing tasks and optimizing the sequencing of activities.
• Coordinate high-level meetings, complex committees and governance bodies involving multiple internal and external stakeholders.
• Proactively identify and resolve scheduling conflicts independently, demonstrating good judgment and discretion.
• Coordinate recurring cycles for management and for committee members, ensuring that the cycles are properly prepared and run.
• Organize complex business travel, both domestic and international, including multi-leg itineraries and frequent last minute adjustments.
• Ensure continuity of service during absences and peak periods.

What sets you apart

• Have impeccable professionalism, discretion and judgment.
• Demonstrate a high level of reliability, punctuality and accountability.
• Exercise rigorous attention to detail and provide consistently high-quality execution.
• Demonstrate a strong sense of ownership and follow-through.
• Adopt a calm, structured and solution-oriented approach, even in high-pressure situations.
• Demonstrate a strong team spirit and a collaborative approach.
• Adopt a proactive, adaptable and service-oriented attitude.

What you bring

• Have over ten years' experience in an administrative support role for senior management.
• Demonstrate advanced expertise in managing complex agendas and in coordinating high-level travel arrangements.
• Have an advanced proficiency in Microsoft Outlook for managing complex schedules, as well as in Word, Excel and PowerPoint.
• Have experience working with Concur or any other expense and travel management tool (an asset).
• Have worked in a dynamic professional environment, ideally in financial services and internationally.
• Have an excellent command of French and English, both spoken and written.
• Knowledge of French is an asset.

Salary and Benefits

The average base salary range for this position is USD 85 000 to USD 100 000, plus a competitive benefits package and eligibility for annual variable compensation. The actual compensation offered within this range will depend on various factors, including but not limited to: the candidate's skills, qualifications, and experience; internal equity; and current market conditions.

Why this Role?

Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. That's the professional experience La Caisse offers!

Application Process

We carefully review each application and directly contact those selected for an interview.

Company Overview

La Caisse represents the Caisse de dépôt et placement du Québec and its subsidiaries. We are a leading global institutional asset manager. We invest in major financial markets and the principal asset classes. To carry out our mission, we have teams of experts recruited from among the best in Quebec and around the world.