Senior Executive Assistant & Office Operations

Beeline Medicines; Cambridge (MA); Hybrid; USD 110,000 - 149,000; Full time

Benefits offered by this job

Hybrid schedule

Equity eligibility

Discretionary bonus

Job summary

Beeline Medicines is seeking a Senior Executive Assistant & Office Operations professional to provide high-level executive support to the Research & Development leadership and manage Boston‑based office operations. The role supports a globally distributed leadership team and collaborates with the CMO EA and RDLT on meetings and strategic initiatives.

The ideal candidate will be polished, resourceful, and discreet, with the ability to juggle complex calendars, travel planning, and urgent

Qualifications

• Education: Bachelor’s degree or equivalent professional experience required.
• Minimum of 15 years of experience supporting Csuite executives in global environments.
• Experience in biotechnology or life sciences strongly preferred; R&D or clinical development is a plus.
• Proven ability to support multiple senior leaders with discretion, professionalism, and confidence.
• Experience across global time zones and supporting internationally based executives.
• Experience supporting industry congresses, scientific meetings, and senior level external engagements.
• Advanced proficiency in Microsoft Office; familiarity with AI-enabled productivity tools a plus.

Responsibilities

• Provide dedicated support to assigned executives and collaborate with cross-functional teams.
• Manage complex calendars, travel, expenses, and evolving priorities.
• Coordinate leadership meetings, strategic planning sessions, governance forums, and high-priority engagements.
• Prioritize requests with sound judgment to align leadership time with priorities.
• Manage calendars across multiple global time zones and coordinate with internal and external stakeholders.
• Coordinate domestic and international travel, multi-stop itineraries, and executive briefings.
• Support interactions with external stakeholders, advisors, investigators, and partners.
• Anticipate needs, identify risks, and propose solutions to keep priorities on track.
• Coordinate office supplies, inventory, and employee amenities with the EA team.
• Review facilities expenses and identify opportunities for cost optimization.
• Support facilities matters, vendor relationships, and building management.
• Support company-wide initiatives and events as part of the EA team.
• Assist with town halls, all-hands meetings, and employee engagement activities.
• Adapt to evolving business needs and organizational priorities.
• Perform other duties as assigned.

Skills

Csuite support

Global time zones

Executive presence

Discretion

Travel planning

Calendar management

Vendor management

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

DocuSign

SharePoint

Coupa

SAP

Concur

Video conferencing tools

Job description

About Beeline Medicines

Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best-in-class and first-in-disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life-changing impact. Led by an established executive team and backed by world‑class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune‑mediated diseases can live life fully.

Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category‑leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best‑in‑class and first‑in‑disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life‑changing impact. Led by an established executive team and backed by world‑class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune‑mediated diseases can live life fully.

Job Summary

The Senior Executive Assistant & Office Operations is a highly trusted, senior‑level partner responsible for providing exceptional executive support to senior leaders and members of the Research & Development organization while also partnering on key office operations for the Boston location. This role supports a globally distributed leadership team and partners closely with the Senior Executive Assistant to the Chief Medical Officer (CMO) and the Research & Development Leadership Team (RDLT) to coordinate high‑priority activities, leadership meetings, and strategic initiatives.

In addition to executive support, this role serves as the primary owner of office operations and facilities management for the Boston location, partnering closely with the Director, Corporate & Administrative Services on workplace planning, construction, branding initiatives, and employee experience. This position is part of Beeline Medicines’ broader Executive Assistant team and is expected to flex in supporting firmwide priorities and events.

The ideal candidate is a polished, poised, and highly resourceful professional who excels in fast‑paced biotechnology environments. They demonstrate exceptional judgment, executive presence, discretion, and the ability to quickly assess competing priorities. Success in this role requires someone who can rapidly learn organizational dynamics, understand the relative importance and urgency of meeting requests, and confidently manage complex scheduling challenges while maintaining a high level of professionalism.

Work Arrangement & Location

Hybrid – This position follows a hybrid work schedule, requiring a minimum of two (2) days on‑site per week — currently designated as Tuesday and Wednesday. Additional on‑site days may be required based on business needs, team priorities, or leadership direction.

Essential Duties And Responsibilities

• Provides dedicated support to the assigned executives and works closely with assigned functional departments across the organization


• Provide proactive, high‑level executive support, managing complex calendars, travel, expenses, and rapidly evolving priorities.


• Partner closely with the Senior Executive Assistant to the CMO and the RDLT to coordinate leadership meetings, strategic planning sessions, governance forums, and other high‑priority engagements.


• Exercise sound judgment in prioritizing meeting requests and managing competing executive demands, ensuring leadership time is aligned with organizational priorities.


• Manage complex calendaring across multiple global time zones and facilitate coordination among internal and external stakeholders.


• Plan and coordinate domestic and international travel, including multi‑stop itineraries, executive briefings, and contingency planning.


• Support executive interactions with key external stakeholders, advisors, investigators, and partners, including scheduling, logistics, preparation, and follow‑up.


• Serve as a trusted partner who anticipates needs, identifies potential conflicts, and proactively recommends solutions.


• Coordinate office and pantry supplies, maintaining appropriate inventory levels and employee amenities in partnership with the Senior Executive Assistant.


• Review office and facilities‑related expenses and identify opportunities for operational efficiencies and cost optimization.


• Partner on facilities matters, including maintenance requests, vendor relationships, building management coordination, and work orders.


• Serve as an engaged and collaborative member of the Executive Assistant team, supporting company‑wide initiatives and shared priorities.


• Support logistics and planning for town halls, leadership meetings, all‑hands meetings, company events, employee engagement activities, company‑wide mailings, and cross‑functional initiatives.


• Demonstrate flexibility and willingness to support evolving business needs and organizational priorities.


• Perform other duties and responsibilities as assigned

Qualifications

• Education: Bachelor’s degree or equivalent professional experience required.


• Minimum of 15 years of experience supporting Csuite executives and senior leadership teams in fast paced, global environments.


• Prior experience in biotechnology or life sciences strongly preferred; R&D or clinical development experience is a plus.


• Proven ability to support multiple senior leaders simultaneously with discretion, professionalism, and confidence.


• Extensive experience working across global time zones and supporting internationally based executives.


• Experience supporting industry congresses, scientific meetings, and senior level external engagements.


• Advanced proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.


• Experience with DocuSign, SharePoint, Coupa, SAP, and Concur or comparable expense management platforms.


• Strong command of video conferencing and collaboration tools.


• Comfortable adopting new technologies; familiarity with AI‑enabled productivity tools such as Microsoft Copilot is a plus


• Operates with a high degree of autonomy and ownership, functioning as a trusted extension of executive leadership in both internal and external settings.


• Anticipates organizational needs before they surface, proactively identifying risks, gaps, and opportunities to keep executive priorities on track.


• Self‑directed and confident, with the ability to orient quickly in ambiguous or fast‑moving environments.


• Communicates with clarity, precision, and discretion across all levels of the organization, tailoring style and tone to audience and context.


• Navigates sensitive information with professionalism and strict confidentiality, exercising discretion in all written and verbal interactions.


• Highly effective interpersonally; able to build trusted relationships with executives, cross‑functional teams, vendors, and external partners.

Salary Range

The expected salary range for this position varies by location and will be communicated based on the country or region in which the selected candidate is hired. Actual pay will be determined based on experience, qualifications, location, and other job‑related factors permitted by applicable local law. A discretionary annual bonus and long‑term incentive award (e.g., equity) may be available based on individual and Company performance.

$113,000 - $146,000 USD

Benefits

We offer a comprehensive benefits package tailored to the country and region in which you are hired, in compliance with local laws and practices. Benefits may include, but are not limited to:

• Competitive health and wellness coverage (structure and premiums vary by country)


• Paid time off, public holidays, and additional leave entitlements in accordance with local requirements


• Flexible work arrangements / hybrid schedule

Benefits vary by location and are subject to eligibility requirements, local regulations, and plan terms. Specific benefit details applicable to your country or region will be provided during the offer process.

Equal Employment Opportunity

Beeline Medicines is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

If you require a reasonable accommodation to participate in the application or interview process, please contact [e-mail] to request an accommodation. We are committed to providing equal access to all candidates.

Privacy

Upon submission of this form I understand that Beeline Medicines is based in the United States and personal data submitted in the form will be transferred and accessed in the U.S., Information about Beeline Medicines privacy practices can be found at Privacy Policy - Beeline Medicines