Senior Executive Assistant: Global Meetings & Travel

Bayside Solutions; California; Vor Ort; USD 62.000 - 76.000; Vollzeit

Zusammenfassung

Bayside Solutions, Inc. in Redwood City, CA is seeking a Sr Administrative Assistant to support the Commercialization organization and leadership. The role coordinates meetings, travel, onboarding, and contract-related tasks, working across global time zones onsite.

Requires 10+ years of executive support, superb organizational skills, and proficiency with MS Word, Excel, PowerPoint, and Outlook. Onsite role with a competitive pay rate.

Qualifikationen

• 10+ years of executive administrative support experience.
• Ability to handle highly sensitive information with discretion.
• Strong organizational and time-management skills; detail-oriented.

Aufgaben

• Coordinate internal/external meetings and teleconferences with logistics, room reservations, catering, and AV.
• Support both in-office and remote field teams across regions/time zones.
• Plan and arrange travel, visas, bookings for senior leadership; may require after-hours support.
• Consolidate and format PowerPoint slides as requested.
• Recruitment/onboarding support, interview scheduling, and first-day planning with HR.
• Support commercial/master service agreements with legal/procurement; ensure timely execution.
• Coordinate complex expense reports and reconciliation for senior leadership.

Kenntnisse

Executive support

Meeting coordination

Travel planning

Calendar management

Communication skills

Time management

Confidentiality handling

Vendor coordination

MS Word

Excel

PowerPoint

Outlook

Smartsheet

Microsoft Teams

Newsletters

Tools

MS Word

Excel

PowerPoint

Outlook

Smartsheet

Microsoft Teams

Newsletters

Applicant tracking systems

Jobbeschreibung

Bayside Solutions, Inc. in Redwood City, CA is seeking a Sr Administrative Assistant to support the Commercialization organization and leadership. The role coordinates meetings, travel, onboarding, and contract-related tasks, working across global time zones onsite.

Requires 10+ years of executive support, superb organizational skills, and proficiency with MS Word, Excel, PowerPoint, and Outlook. Onsite role with a competitive pay rate.