Senior Executive Assistant — Global Calendar & Ops Partner

Cypress HCM; Santa Clara (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Cypress HCM in Santa Clara, CA seeks an experienced executive assistant to support three senior leaders. You will manage calendars across time zones, coordinate internal and external meetings, and prepare materials and briefings for leadership reviews.

The role emphasizes proactive planning, travel logistics, expense processing, and partnering with HR, recruiting, finance, and operations to drive efficiency.

Qualifications

• Support three senior leaders with high-level administrative tasks.
• Manage calendars across global time zones with minimal conflicts.
• Coordinate meetings, travel, and prepare briefing materials.
• Prioritize requests and resolve scheduling conflicts independently.
• Partner with cross-functional teams to enable leadership workflows.

Responsibilities

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Process and reconcile executive expenses in accordance with company policies.
• Partner with leadership teams, HR, recruiting, finance, and other executive assistants.
• Assist with planning leadership offsites, team meetings, and organizational programs.
• Anticipate executive needs and improve workflows with scalable processes.

Skills

Calendar management

Executive support

Travel coordination

Meeting coordination

Documentation & briefing

Job description

Cypress HCM in Santa Clara, CA seeks an experienced executive assistant to support three senior leaders. You will manage calendars across time zones, coordinate internal and external meetings, and prepare materials and briefings for leadership reviews.

The role emphasizes proactive planning, travel logistics, expense processing, and partnering with HR, recruiting, finance, and operations to drive efficiency.