Senior Executive Assistant: Front Desk & Exec Calendars

Hawthorne Lane; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

401k matching

PTO

Holiday time off

Small team

Job summary

Hawthorne Lane in Washington, DC is seeking an Executive Assistant/Receptionist to anchor the front office and keep a busy leadership team running smoothly. The ideal candidate has a decade of administrative support, excels at calendar management, greeting guests, and handling confidential information with poise.

This role offers a stable, professional office environment with opportunities to contribute across the organization.

Qualifications

• Over ten years supporting executives or leadership teams.
• Bachelor’s degree required.
• Ability to manage multiple priorities under pressure.
• Discreet, dependable, and trusted with sensitive information.
• Proficient in Outlook, Word, Excel, PowerPoint; expense platforms.

Responsibilities

• Own and manage complex calendars for multiple executives.
• Coordinate meetings with senior leaders and external stakeholders.
• Prepare meeting materials, note-taking, and agenda distribution.
• Book travel, prepare expense reports, and manage related filings.
• Support invoice and subscription approvals.
• Maintain organized records and templates.
• Welcome visitors and manage front desk.
• Keep conference rooms and mail organized and ready for meetings.
• Assist with special projects and events.

Skills

Executive support

Calendar management

Office coordination

Front desk

Travel booking

Expense reports

Invoicing

Records management

Event support

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Expense platforms

Job description

Hawthorne Lane in Washington, DC is seeking an Executive Assistant/Receptionist to anchor the front office and keep a busy leadership team running smoothly. The ideal candidate has a decade of administrative support, excels at calendar management, greeting guests, and handling confidential information with poise.

This role offers a stable, professional office environment with opportunities to contribute across the organization.