C-Suite Special Assistant - Exec Support & Board Liaison

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid role with one day remote per wk

Free on-site parking

PTO

401(k)

Job summary

Hawthorne Lane, a mission-focused nonprofit in Washington, DC, seeks a Special Assistant to support the C-suite. You will manage complex calendars, create presentations and briefing materials, coordinate Board activities, and drive meetings, events, and special projects from planning through completion.

Ideal candidates have a bachelor’s degree and at least eight years of executive support experience, with strong Microsoft Office skills, diplomacy, and proactive judgment.

Qualifications

• Bachelor’s degree and at least eight years of experience supporting executives.
• Strong written and verbal communication skills with a professional tone.
• Proven ability to manage complex calendars and scheduling logistics with discretion.
• Experience drafting polished presentations, briefing materials, and executive correspondence.
• Demonstrated diplomacy and relationship management with internal and external stakeholders.

Responsibilities

• Own multiple C-suite calendars, balance priorities, and flag conflicts.
• Serve as a trusted liaison with senior leaders, Board members, donors, and stakeholders.
• Prepare meetings with agendas, presentations, and briefing documents.
• Coordinate scheduling and meeting logistics with responsiveness and discretion.
• Track action items, deadlines, and follow-up to keep priorities moving forward.
• Draft and polish executive communications for clarity and tone.
• Provide board coordination including scheduling, materials, and records.
• Ensure a seamless Board experience with meeting tech and logistics.
• Coordinate C-suite meetings and multi-day events from invitations to follow-up.
• Assist with special projects and research for the C-suite.
• Identify ways to improve executive office processes and efficiency.
• Handle confidential information with maturity and sound judgment.

Skills

Executive support

Calendar management

Presentations

Briefing materials

Communication

Relationship management

Discretion

Diplomacy

Proactive

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Hawthorne Lane, a mission-focused nonprofit in Washington, DC, seeks a Special Assistant to support the C-suite. You will manage complex calendars, create presentations and briefing materials, coordinate Board activities, and drive meetings, events, and special projects from planning through completion.

Ideal candidates have a bachelor’s degree and at least eight years of executive support experience, with strong Microsoft Office skills, diplomacy, and proactive judgment.