Dynamic Temporary Executive Assistant to C-Suite (Hybrid)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

On-site parking

Job summary

Hawthorne Lane, a nonprofit in DC, seeks an experienced Special Assistant to support the C-suite with calendar management, meeting prep, travel bookings, briefing documents, and board coordination. This is a temporary, hybrid role requiring discretion, strategic thinking, and seasoned executive support.

The successful candidate will manage multi-day events, draft executive correspondence, liaise with senior leaders and donors, and ensure a smooth board experience.

Qualifications

• Bachelor’s degree required and 8+ years of experience supporting executives.
• Polished, professional executive correspondence and presentations.
• Proactive, diplomatic, and composed under pressure.
• Technically strong with MS Office and adaptable to new tools.

Responsibilities

• Manage dynamic C-suite calendars, flag conflicts, and follow up.
• Serve as liaison with senior leaders, Board members, donors, and stakeholders.
• Prepare meetings with agendas, briefing documents, talking points, and materials.
• Coordinate scheduling needs with discretion and responsiveness.
• Track action items, deadlines, and follow-up to maintain momentum.
• Draft and polish executive communications with clarity and tone.
• Provide administrative coordination for the Board, including scheduling and materials.
• Anticipate needs and ensure a seamless Board experience, including meeting tech.

Skills

Executive support

Calendar management

Discretion

Time management

Stakeholder management

Travel coordination

Meeting coordination

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Hawthorne Lane, a nonprofit in DC, seeks an experienced Special Assistant to support the C-suite with calendar management, meeting prep, travel bookings, briefing documents, and board coordination. This is a temporary, hybrid role requiring discretion, strategic thinking, and seasoned executive support.

The successful candidate will manage multi-day events, draft executive correspondence, liaise with senior leaders and donors, and ensure a smooth board experience.