Senior Executive Assistant: Master Calendar, Travel & Projects

Hawthorne Lane; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Full benefits

401K

Bonus opportunities

Job summary

Hawthorne Lane is seeking an Executive Assistant to support several high-level executives in New York. You will manage complex calendars, coordinate domestic and international travel, and refine documents and presentations for leadership with discretion and professionalism.

The role emphasizes accuracy, timeliness, and service orientation, with a focus on delivering polished materials and seamless operations across the executive team. A strong command of Microsoft Office is essential.

Qualifications

• Five+ years of executive assistant experience in a professional services environment.
• Proficient in Microsoft Office; produce polished, accurate work.
• Client-focused with discretion and reliability.
• Ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy.

Responsibilities

• Manage calendaring and scheduling for in-person and virtual meetings.
• Coordinate logistics for domestic and international travel including itineraries.
• Review, edit, and finalize documents, decks, agendas, and reports; distribute to leadership.
• Maintain deadline-tracking with invoicing, expense reports and reconciliation.
• Deliver exceptional service to internal and external clients.
• Manage executive driven projects from start to finish.
• Communicate with key players with clear channels and follow-through.

Skills

Executive support

Discretion

Microsoft Office

Calendar management

Travel coordination

Communication

Tools

Microsoft Office Suite

Job description

Hawthorne Lane is seeking an Executive Assistant to support several high-level executives in New York. You will manage complex calendars, coordinate domestic and international travel, and refine documents and presentations for leadership with discretion and professionalism.

The role emphasizes accuracy, timeliness, and service orientation, with a focus on delivering polished materials and seamless operations across the executive team. A strong command of Microsoft Office is essential.