Senior Executive Assistant for C‑Suite Support

safransed; City of Rochester (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Safran Federal Systems in Rochester, NY is seeking a proactive Executive Assistant to support the executive team. The role requires strong communication, confidentiality, and exceptional organization as you manage schedules, travel, meetings, and correspondence for 3-4 executives.

You will prepare PowerPoint presentations, take meeting notes, track action items, and help maintain office operations in a dynamic, growth-focused environment.

Qualifications

• Bachelor’s degree preferred; relevant experience considered in lieu of a degree.
• 6+ years of experience directly supporting C-level Executives.
• Proven experience as an executive assistant or similar role, preferably in a global enterprise.
• Tech‑savvy with proficiency in Microsoft Office Suite, particularly PowerPoint.
• Experience with AI tools preferred.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Flexible and adaptable to changing priorities.
• Occasionally move about the office to access file cabinets and resources; 50% stationary position.

Responsibilities

• Travel & Expense Management: Handle travel arrangements and expense reports for executives, ensuring accuracy and policy compliance.
• Executive Support: Provide comprehensive support to 3-4 executives, managing their schedules and communications.
• Meeting Coordination: Take notes, track action items, and prepare meeting minutes.
• Presentation Creation: Develop and edit PowerPoint presentations for various purposes.
• Calendar Management: Manage calendars and priorities; decide what can be rescheduled.
• Limited Travel: Occasionally travel for quarterly meetings.
• Analytical and Decisive: Use data to inform decisions and prioritize tasks.
• Collaborative Approach: Build strong working relationships with executives and teammates.
• General Administrative: Support office operations and ensure amenities are maintained.

Skills

C-level support

Calendar management

Travel & expense management

Meeting coordination

PowerPoint

AI tools experience

Confidentiality

Time management

Written and verbal communication

Flexibility

Education

Bachelor’s Degree preferred; relevant experience considered in lieu of a degree

Tools

Microsoft Office Suite

PowerPoint

AI tools

Job description

Safran Federal Systems in Rochester, NY is seeking a proactive Executive Assistant to support the executive team. The role requires strong communication, confidentiality, and exceptional organization as you manage schedules, travel, meetings, and correspondence for 3-4 executives.

You will prepare PowerPoint presentations, take meeting notes, track action items, and help maintain office operations in a dynamic, growth-focused environment.