Senior Executive Assistant & Cross-Unit Operations Partner

Jobtailor; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in Chicago, IL seeks an experienced Executive Assistant to provide high-level support to two executives. The role requires managing complex calendars, coordinating cross-functional priorities, and ensuring smooth operational flow across business units.

You will handle expense reporting with SAP Concur, support meetings, and prepare documents using Office tools. Strong communication, attention to detail, and adaptability are essential to succeed in this fast-paced corporate environment.

Qualifications

• 5+ years of experience as an Executive Assistant to multiple executives.
• Experience in administrative support or similar role in a corporate environment.
• Hands-on experience with expense reporting software (SAP Concur) for reporting and compliance.
• Strong written and verbal communication skills for cross-team/vendor interactions.
• Exceptional attention to detail and accuracy in financial/admin tasks.
• Ability to manage multiple priorities and ad-hoc requests in a fast-paced environment.

Responsibilities

• Provide high-level executive support to two leaders, managing complex calendars and cross-functional priorities.
• Coordinate meetings in-office and externally and handle follow-up logistics.
• Serve as primary contact for expense inquiries, guiding employees and ensuring policy compliance.
• Process and audit expense reports using SAP Concur with timely submission.
• Prepare documents and presentations using Word, Excel, and PowerPoint.
• Maintain organized records of expense submissions and approvals for audits.

Skills

Communication

Attention to detail

Multitasking

Adaptability

Tools

SAP Concur

Microsoft Office

Job description

Jobtailor in Chicago, IL seeks an experienced Executive Assistant to provide high-level support to two executives. The role requires managing complex calendars, coordinating cross-functional priorities, and ensuring smooth operational flow across business units.

You will handle expense reporting with SAP Concur, support meetings, and prepare documents using Office tools. Strong communication, attention to detail, and adaptability are essential to succeed in this fast-paced corporate environment.