Senior Executive Assistant | Strategic Admin Partner

Jobtailor; Illinois; On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Illinois seeks an experienced executive assistant to serve as an intermediary between the executive team, management and associates, handling confidential correspondence, calendar coordination and travel planning.

You will manage budgets and reports, prepare materials for meetings, and support cross-functional teams across time zones, delivering high-quality documents and polished presentations using Microsoft Office.

Qualifications

• Requires a HS diploma or equivalent and a minimum of 5+ years administrative experience.
• The ability to build relationships across the organization and partner with other Executive Assistants is strongly preferred.
• Skills in resolving conflicts and prioritizing tasks on behalf of the VP is preferred.
• Proven experience providing support to multiple executives distributed across various time zones is preferred.

Responsibilities

• Provide proactive executive level support and act as liaison between executives, management and staff.
• Prepare, route and file confidential correspondence and documents.
• Coordinate travel plans and expense reporting.
• Maintain confidential files, organize records and calendars for multiple executives.
• Organize meeting minutes and coordinate cross-functional teams.
• Create and update reports and presentations using Microsoft Office.

Skills

Executive Support

Cross-functional Collaboration

Time Management

Conflict Resolution

Interpersonal Communication

Strategic Thinking

Decision Making

Problem Solving

Education

HS diploma or equivalent

Tools

Microsoft Office

PowerPoint

Teams

Outlook

Excel

Word

Databases

Job description

Jobtailor in Illinois seeks an experienced executive assistant to serve as an intermediary between the executive team, management and associates, handling confidential correspondence, calendar coordination and travel planning.

You will manage budgets and reports, prepare materials for meetings, and support cross-functional teams across time zones, delivering high-quality documents and polished presentations using Microsoft Office.