Senior Executive Assistant — Cross-Functional Support

Jobtailor; Wayne (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor seeks an experienced administrative professional to provide cross-functional support to HR, Finance, Operations, and Product teams in Wayne, PA. You will manage calendars, arrange travel, prepare presentations, and coordinate meetings with senior leaders.

The role emphasizes discretion, superb organization, and strong communication. You will handle expense reports, purchase orders, and events, while maintaining accuracy across confidential information and multiple executives.

Qualifications

• Minimum 3 years of administrative support experience.
• Experience in financial services, asset management, or related professional services preferred.
• Experience supporting multiple executives and/or departments simultaneously preferred.
• Exceptional organizational and time management skills.
• Ability to prioritize competing demands and handle confidential information with discretion.
• Excellent verbal and written communication skills.

Responsibilities

• Provide cross-functional administrative support to department leaders.
• Manage calendars and schedule meetings, including agenda building and communications.
• Coordinate conference room logistics.
• Arrange travel and process expense reports.
• Prepare presentations using PowerPoint.
• Partner with Talent Acquisition to schedule interviews.
• Help plan larger departmental events and meetings.
• Handle administrative functions with competence and professionalism.

Skills

Administrative Support

Organizational Skills

Communication Skills

Discretion

Attention to Detail

Time Management

Customer Service Mindset

Interpersonal Skills

Confidential Information Handling

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Jobtailor seeks an experienced administrative professional to provide cross-functional support to HR, Finance, Operations, and Product teams in Wayne, PA. You will manage calendars, arrange travel, prepare presentations, and coordinate meetings with senior leaders.

The role emphasizes discretion, superb organization, and strong communication. You will handle expense reports, purchase orders, and events, while maintaining accuracy across confidential information and multiple executives.