Senior Executive Assistant & Operations Coordinator

Jobtailor; Milford (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative Assistant in Milford, MO to provide comprehensive support to our executives. You will manage complex calendars, coordinate travel, schedule meetings, and oversee expenses while ensuring discretion and confidentiality.

You will draft and edit documents, liaise with internal and external stakeholders, organize events, drive process improvements, and collaborate across departments to keep projects on track in a fast-paced environment.

Qualifications

• 3-5+ years’ experience as an Executive Administrative Assistant supporting Executives/Leaders.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Must demonstrate integrity and discretion in handling confidential matters.
• Able to operate in a fast-paced, dynamic environment.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proactive, anticipates leader and business needs.
• Strong verbal and written communication skills.
• Attention to detail and accuracy.
• Flexible and learning agility.
• Associate or bachelor’s degree mandatory.

Responsibilities

• Provide administrative support including managing complex calendars and travel arrangements.
• Assist with projects, ensuring deadlines are met and objectives are achieved.
• Create, edit, and format documents, spreadsheets, and presentations.
• Serve as liaison between executives and stakeholders.
• Organize and facilitate team meetings and events, including agendas and notes.
• Identify opportunities for process improvement and implement solutions.
• Work across departments to gather information and coordinate efforts.
• Assist in planning and execution of internal and external events.

Skills

Calendar management

Travel arrangements

Meeting scheduling

Expense management

Liaison

Event planning

Process improvement

Cross-functional coordination

Communication

Discretion/ confidentiality

Education

Associate or bachelor’s degree

Tools

Microsoft Office

Job description

Jobtailor is seeking an experienced Executive Administrative Assistant in Milford, MO to provide comprehensive support to our executives. You will manage complex calendars, coordinate travel, schedule meetings, and oversee expenses while ensuring discretion and confidentiality.

You will draft and edit documents, liaise with internal and external stakeholders, organize events, drive process improvements, and collaborate across departments to keep projects on track in a fast-paced environment.