Senior Executive Assistant & Contracts Lead

LiveOnNY Inc.; New York, Northern (NY, KY); Hybrid; USD 115,000 - 125,000; Full time

Benefits offered by this job

403(b)

Dental insurance

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Job summary

LiveOnNY Inc. seeks an Executive Assistant and Contract Administrator to provide comprehensive administrative, contract administration, and operational support to the Office of the COO.

The role manages calendars, coordinates meetings, travel, and correspondence while overseeing the contract lifecycle and records management. The position requires a Paralegal Certificate and NY Notary Public, with at least five years of senior admin experience.

Qualifications

• Paralegal Certificate from an accredited educational institution required.
• Current New York State Notary Public commission required.
• Minimum of five (5) years of progressively responsible executive administrative support experience, preferably supporting a C-suite executive.
• Experience administering contracts, records management systems, or executive office operations preferred.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, and related business software.

Responsibilities

• Manage the COO’s complex calendar, scheduling meetings, appointments, and organizational commitments.
• Coordinate conference calls, virtual meetings, and in-person meetings.
• Monitor scheduling conflicts and recommend appropriate adjustments.
• Organize daily priorities and maintain awareness of upcoming deadlines and commitments.
• Maintain accurate records and filing systems for the Executive Office.
• Coordinate the administrative lifecycle of contracts and other business agreements on behalf of the Office of the COO.
• Maintain the contract management system and contract repository, ensuring agreements and supporting documentation are organized, current, and readily accessible.
• Prepare contract status reports and reports related to contract administration as requested.

Skills

Calendar management

Executive support

Communication

Confidentiality

Multitasking

Education

Paralegal Certificate

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

LiveOnNY Inc. seeks an Executive Assistant and Contract Administrator to provide comprehensive administrative, contract administration, and operational support to the Office of the COO.

The role manages calendars, coordinates meetings, travel, and correspondence while overseeing the contract lifecycle and records management. The position requires a Paralegal Certificate and NY Notary Public, with at least five years of senior admin experience.