Senior Executive Assistant, Community Impact & CID

Citi; New York (NY); On-site; USD 92,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Dental & vision coverage

401(k)

Life Insurance

Disability insurance

Wellness programs

Paid time off

Job summary

Citi in New York is seeking a Senior Executive Assistant to support the Head of Community Investing & Development (CID) and another Managing Director. You will manage calendars, prepare briefing materials, coordinate travel, and assist with regulatory documents.

This role also involves on-site CID support in the NYC office and onboarding new staff. The ideal candidate has significant EA experience, excels in Microsoft Office, communicates clearly, and demonstrates strong time management and risk

Qualifications

• Significant prior executive assistant experience
• Highly proficient in Microsoft Office and able to quickly gain command of new systems
• Consistently demonstrates clear and concise written and verbal communication skills
• Excellent time management and prioritization skills with an ability to juggle competing demands
• Self-motivated and exceptionally detail-oriented with the capacity to work independently and as a self-starter
• Demonstrates sound judgement and appropriately assesses risk and adherence to all compliance standards to proactively elevate, manage and report risk as needed
• Strategic integration and leveraging of AI tools to enhance efficiency and effectiveness

Responsibilities

• Manage day-to-day calendar(s) and coordinate all aspects of scheduling, meetings, receptions and video conferences and calls for the Head of CID and members of the CID executive leadership team
• Assist with creation/modification of presentations, spreadsheets, briefing materials and other documents, including those pertaining to regulatory obligations
• Coordinate travel arrangement; prepare and distribute schedules, agendas and any briefing materials for travel
• Prepare, reconcile, and track corporate expense reports in alignment with Citi policy
• Manage key correspondence and screen requests from internal colleagues, CID partners and external stakeholders to respond or redirect as appropriate
• Support team management efforts, including scheduling function-wide meetings, submitting organization chart updates, and managing and updating distribution lists
• Provide on-site support for CID in the NYC office, including coordinating supplies, sending and distributing physical mail received to the office, and supporting CID leadership in their visits to the NYC office
• Train, coach or guide other administrative staff when required, and support in new-hire onboarding
• Assist in ad-hoc reports, project management and special projects as needed

Skills

Calendar management

Executive support

Communication

Time management

Detail orientation

Risk awareness

AI tools

Tools

Microsoft Office

Job description

Citi in New York is seeking a Senior Executive Assistant to support the Head of Community Investing & Development (CID) and another Managing Director. You will manage calendars, prepare briefing materials, coordinate travel, and assist with regulatory documents.

This role also involves on-site CID support in the NYC office and onboarding new staff. The ideal candidate has significant EA experience, excels in Microsoft Office, communicates clearly, and demonstrates strong time management and risk