Senior Executive Assistant - Community Investing and Development

Citi; New York (NY); On-site; USD 92,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Dental & vision coverage

401(k)

Life Insurance

Disability insurance

Wellness programs

Paid time off

Job summary

Citi in New York is seeking a Senior Executive Assistant to support the Head of Community Investing & Development (CID) and another Managing Director. You will manage calendars, prepare briefing materials, coordinate travel, and assist with regulatory documents.

This role also involves on-site CID support in the NYC office and onboarding new staff. The ideal candidate has significant EA experience, excels in Microsoft Office, communicates clearly, and demonstrates strong time management and risk

Qualifications

• Significant prior executive assistant experience
• Highly proficient in Microsoft Office and able to quickly gain command of new systems
• Consistently demonstrates clear and concise written and verbal communication skills
• Excellent time management and prioritization skills with an ability to juggle competing demands
• Self-motivated and exceptionally detail-oriented with the capacity to work independently and as a self-starter
• Demonstrates sound judgement and appropriately assesses risk and adherence to all compliance standards to proactively elevate, manage and report risk as needed
• Strategic integration and leveraging of AI tools to enhance efficiency and effectiveness

Responsibilities

• Manage day-to-day calendar(s) and coordinate all aspects of scheduling, meetings, receptions and video conferences and calls for the Head of CID and members of the CID executive leadership team
• Assist with creation/modification of presentations, spreadsheets, briefing materials and other documents, including those pertaining to regulatory obligations
• Coordinate travel arrangement; prepare and distribute schedules, agendas and any briefing materials for travel
• Prepare, reconcile, and track corporate expense reports in alignment with Citi policy
• Manage key correspondence and screen requests from internal colleagues, CID partners and external stakeholders to respond or redirect as appropriate
• Support team management efforts, including scheduling function-wide meetings, submitting organization chart updates, and managing and updating distribution lists
• Provide on-site support for CID in the NYC office, including coordinating supplies, sending and distributing physical mail received to the office, and supporting CID leadership in their visits to the NYC office
• Train, coach or guide other administrative staff when required, and support in new-hire onboarding
• Assist in ad-hoc reports, project management and special projects as needed

Skills

Calendar management

Executive support

Communication

Time management

Detail orientation

Risk awareness

AI tools

Tools

Microsoft Office

Job description

The Senior Executive Assistant will support the Head of Community Investing & Development (CID) and one additional Managing Director within CID. The CID team works to advance economic opportunity through impact investing, employee volunteerism, the philanthropy of the Citi Foundation and fulfillment of regulatory obligations including the Community Reinvestment Act in the U.S. This role is ideal for experienced executive assistants interested in learning about and contributing to a corporate social impact function.

Responsibilities

• Manage day-to-day calendar(s) and coordinate all aspects of scheduling, meetings, receptions and video conferences and calls for the Head of CID and members of the CID executive leadership team
• Assist with creation/modification of presentations, spreadsheets, briefing materials and other documents, including those pertaining to regulatory obligations
• Coordinate travel arrangement; prepare and distribute schedules, agendas and any briefing materials for travel
• Prepare, reconcile, and track corporate expense reports in alignment with Citi policy
• Manage key correspondence and screen requests from internal colleagues, CID partners and external stakeholders to respond or redirect as appropriate
• Support team management efforts, including scheduling function-wide meetings, submitting organization chart updates, and managing and updating distribution lists
• Provide on-site support for CID in the NYC office, including coordinating supplies, sending and distributing physical mail received to the office, and supporting CID leadership in their visits to the NYC office
• Train, coach or guide other administrative staff when required, and support in new-hire onboarding
• Assist in ad-hoc reports, project management and special projects as needed

Qualifications

• Significant prior executive assistant experience
• Highly proficient in Microsoft Office and able to quickly gain command of new systems
• Consistently demonstrates clear and concise written and verbal communication skills
• Excellent time management and prioritization skills with an ability to juggle competing demands
• Self-motivated and exceptionally detail-oriented with the capacity to work independently and as a self-starter
• Demonstrates sound judgement and appropriately assesses risk and adherence to all compliance standards to proactively elevate, manage and report risk as needed
• Strategic integration and leveraging of AI tools to enhance efficiency and effectiveness

Job Family Group:

Business Strategy, Management & Administration

Job Family:

Administrative Support

Time Type:

Full time

Primary Location:

New York New York United States

Primary Location Full Time Salary Range:

$91,690.00 - $119,610.00

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Automated Processing and AI

We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi. Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

Benefits

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

Equal Opportunity Employer

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

Disability Accommodation

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.