Executive Assistant - Office-Based Remote within Twin Cities Metro

Optum; Eden Prairie (MN); Hybrid; USD 28,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

Incentive and recognition programs

Equity stock purchase and 401k

Job summary

Optum is seeking an Executive Assistant to provide high-level administrative support to senior leaders from an office-based remote setting within the Twin Cities Metro. The role involves calendar management, travel coordination, meeting prep, and handling confidential information with discretion.

This fast-paced position requires multitasking, strong organizational skills, and proficiency with Microsoft 365 tools.

Qualifications

• High school education or equivalent experience.
• 2+ years of administrative support to leadership in a corporate setting.
• Experience working in a fast-paced, matrix organization.
• Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
• Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel.
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures.
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives.

Skills

Microsoft Office

Calendar management

Travel coordination

Confidential information handling

Meetings coordination

Education

High school diploma or equivalent

Tools

AMEX Travel

Concur

Smartsheet

Job description

Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Executive Assistant - Office-Based Remote within Twin Cities Metro (2379742)

Executive Assistant - Office-Based Remote within Twin Cities Metro - 2379742

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together.

The Executive Assistant will support Managers with senior level administration services including answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.

This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.

This is an office-based position with a schedule allotting for part-time remote time.

If you are located in Minnesota, you will have the flexibility to work remotely* as you take on some tough challenges. For all hires in the Minneapolis or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

Primary Responsibilities:

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsorships
• Ensure all resources and technology are set up and working for all meetings
• Make travel arrangements for leadership
• Help plan and coordinate Broker meetings and external events as needed
• Organize logistics of large or offsite events, using internal resources as needed
• Compile and integrate information needed to complete reports and documents
• Prepare or format office documentation needed for various audiences
• Post relevant documentation onto relevant systems and communication boards
• Maintain and distribute broker email and address mailing lists as needed
• Utilize Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• This position may occasionally assist in onboarding new employees depending upon the role of the hire
• Maintain and keep updated office and distribution lists
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide needed information to respond to requests in a timely manner
• May occasionally assist with reviewing and approving timecards, employee reviews and feedback

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High school education or equivalent experience
• 2+ years of administrative support to leadership in a corporate setting
• Experience working in a fast-paced, matrix organization
• Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
• Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
• Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
• High degree of personal integrity and solid interpersonal skills
• Proven ability to provide high quality, consistent services to the various leaders within the department

Preferred Qualifications:

• Experience working within a healthcare setting
• Experience working for a Fortune 500 company
• Experience with booking business travel following company guidelines and recommendations
• Experience with AMEX Travel
• Experience with Concur
• Experience with Smartsheet
• Home office residence within the Twin Cities Metro Area

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. The hourly pay for this role will range from $20 - $36 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

• a comprehensive benefits package
• incentive and recognition programs
• equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements)

No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

UnitedHealth Group is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodation for any part of the application process, please call 1-866-566-8715 to be connected to Recruitment Services. Recruitment Services hours of operation are 7 a.m. to 7 p.m. CT, Monday through Friday.

UnitedHealth Group is a registered service mark of UnitedHealth Group, Inc. The UnitedHealth Group name with the dimensional logo, as well as the dimensional logo alone, are both service marks for the UnitedHealth Group, Inc.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.