Senior Executive Assistant - Bilingual Japanese

APA International Placement Consultants; New York (NY); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Bilingual Japanese Executive Assistant for a temporary assignment in Midtown Manhattan. This role involves providing essential administrative support to senior management, including scheduling, report preparation, and project coordination. The ideal candidate will possess strong communication skills in both English and Japanese, with a proven ability to thrive in high-pressure environments. This is an exciting opportunity to contribute to a prestigious financial institution while enhancing your professional skills in a dynamic setting. Join a team where your contributions will directly impact the efficiency of operations and the quality of service provided.

Qualifications

• 3+ years of experience in administrative support roles.
• Excellent verbal and written communication skills in English and Japanese.

Responsibilities

• Perform secretarial duties to support the General Manager and Managing Directors.
• Plan and coordinate business-related functions and meetings.

Skills

Bilingual Japanese

Communication Skills

Organization Skills

Customer Orientation

Interpersonal Skills

Team Orientation

Flexibility

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Prestigious financial institution seeks a Bilingual Japanese Executive Assistant for a 3-month temporary assignment through June in Midtown Manhattan.

Primary Responsibilities:

• Performs a variety of secretarial duties and associated matters of general affairs to relieve General Manager, as well as other Managing Directors and department staff of clerical/administrative business details, including but not limited to scheduling, preparing reports, answering phones, distributing mail/documents, maintaining records or logs, filing, inputting data, monitoring documents, and other general office duties as assigned. Provides back-up support to other staff members as needed. Organizes and coordinates projects.
• Plans and coordinates arrangements for business-related functions (meetings, conferences, receptions, VIP visits, regular periodic functions) at the Midtown office location with a combination of work-from-home days.
• Obtains necessary approvals for business trip applications; books and makes spur-of-the-moment changes to flight/hotel/transportation arrangements; processes expense reports.
• Assists in the preparation of management reports, reconciliation, etc. Circulates reports for approval and keeps records accordingly.

Requirements:

• Good verbal and written communication skills (in both English and Japanese) and ability to follow specific instructions in both written and verbal form. Ability to effectively prepare documents (emails, brief memos, standard forms, etc.).
• Good organization and planning skills. Ability to complete work accurately and on time. Ability to work in a high-pressure environment with critical deadlines.
• Customer Orientation (internal/external). Excellent interpersonal skills with proven commitment to quality customer service.
• Team Orientation. Ability to work cooperatively with others and maintain a flexible attitude towards assignments.
• Strong PC skills (word processing, spreadsheets, databases), proficient in PowerPoint, Excel, and Word.
• Flexibility to work variable hours due to the workflow.
• 3 years’ experience or more.
• Bachelor's Degree.